Accounts Payable Specialist

COMPANY SUMMARY
Empire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of well-leased, top of tier, modernized, amenitized, and well-located office, retail, and multifamily assets. ESRT’s flagship Empire State Building, the “World's Most Famous Building,” features its iconic Observatory. The Company is a recognized leader in energy efficiency and indoor environmental quality. As of June 30, 2025, ESRT’s portfolio is comprised of approximately 7.8 million rentable square feet of office space, 0.8 million rentable square feet of retail space and 743 residential units.  More information about Empire State Realty Trust can be found at esrtreit.com and by following ESRT on Facebook, Instagram, TikTok, X, and LinkedIn.
The dedicated team at ESRT is a collection of diverse individuals with a shared passion for excellence and a keen eye toward future growth. Headquartered in New York City, we harness the energy of the city in everything we do. We care for one another, work hard, and have a lot of fun doing it! We are Certified™ as a Great Place to Work® by the global authority, Great Place to Work®, on workplace culture, employee experience, and leadership behaviors. We prioritize and invest in the health and wellness of employees to attract, develop, and retain top-tier talent. ESRT values continuous employee development and encourages colleagues to excel in their roles and adapt to emerging business needs. From our crown jewel, The Empire State Building, to incredible buildings modernized for the 21st century, to outstanding customer service, and our decade-long leadership position in sustainability and energy efficient portfolio that is 100% fully powered by renewable wind electricity, we take pride in our work. ESRT seeks an equally passionate colleague to join the team, understand the vision and help achieve that vision.
POSITION SUMMARY 
The Accounts Payable Specialist reports to the Director, Corporate Controller, and is responsible for overseeing accounts payable transactions for multiple properties. The position involves ensuring accuracy in financial processes, coordinating with various departments, and seeking improvements in efficiency. The role requires handling multiple tasks in a fast-paced environment and collaborating with internal stakeholders and external vendors. Experience in accounts payable with a focus on customer service setting is necessary. The individual is expected to assist with team collaboration, participate in process improvement initiatives, and maintain compliance with internal controls.

RESPONSIBILITIES

• Perform the day-to-day processing of all accounts payable transactions for multiple properties
• Review invoices and statements to ensure all information is accurate, including proper coding of payables
• Coordinate with personnel with regards to purchase orders
• Resolve invoice discrepancies with vendors and internal teams, including performing vendor reconciliations
• Review vendor onboarding documentation and vendor changes and ensure accurate data entry in Yardi
• Perform weekly check runs, ensuring accurate and timely execution of payments
• Assist with reconciliation between third party payment processor (Paymode) and Yardi
• Generate metric reporting
• Investigate and identify solutions to enhance process efficiencies from invoice approval through payment processing
• Participate in special projects as required
• Prepare, issue and file 1099s at year end
• Assist in responding to audit requests
• Issue stop payments from banks and reissue checks
• Respond to year-end audit requests from vendors’ accountants
• Review of expense reimbursements

WHAT SUCCESS LOOKS LIKE

• Ability to build strong working relationships with vendors and colleagues
• Process invoices in a timely manner, ensuring accuracy and prompt resolution of discrepancies with vendors and internal departments
• Meet or exceed key performance indicators and targets
• Ensure compliance with company policies and procedures as well as regulatory requirements
• Contribute to the overall financial health and success of ESRT

REQUIRED SKILLS / ABILITIES

• Exceptional written and oral communication skills
• Outstanding customer service skills