Accounts Payable Analyst

Position Title:                          Accounts Payable Analyst 

Location:                                   Albany, NY

Grade/Classification:             4 (D1) – Professional I

Salary Range:                          $70,592 - $90,008

Bargaining Unit:                     CSEA

FLSA Status:                             Exempt

Last Revised: July 12, 2024

Primary Purpose

Working independently, the Accounts Payable Analyst assists in managing the day-to-day operations and processes of the subunit that is operating within a dynamic and deadline-oriented environment.

Essential Functions

• Review and approve invoices and payment requests, with an objective of ensuring that invoices and payment requests are reviewed in a consistent, timely and accurate manner that is in compliance with the contract, purchase order or bond documents. Elevate any questions and/or concerns with respect to areas not specifically addressed by existing processes and/or procedures to the attention of their supervisor(s).
• Review and approve set-up and maintenance of vendor records within the financial management system, and perform any related data integrity reviews.
• Oversee and approve work related to the maintenance and reconciliation of the lien docket, ensuring that payments to contractors/vendors are held and released correctly. Serve as the primary contact with Counsel's Office regarding issues and procedures.
• Work directly with other DASNY staff, clients, trustees, grantees and vendors to research and resolve conflicts/problems/issues. Ensure that supervisors are consulted when appropriate and kept informed of problems.
• Process the check run as directed, including but not limited to completing financial schedules and the review and handling of withholdings and assignments of payment.
• Research and coordinate responses to legal requests, FOIL requests, and other requests for information.
• Coordinate and oversee the preparation of 1099's.
• Oversee and/or assist with tasks related to the annual audit, including but not limited to creating spreadsheets and reports, as well as analyzing payment data and collection of documentation requested by the auditors.
• Ensure compliance with federal and State laws, financial standards/practices, and DASNY policies and procedures.
• Oversee, approve and/or perform the verification, analysis, recording, importing, exporting and reconciliation of data among various sources, including but not limited to contracts, purchase orders, client agreements, bond covenants, the financial management system and various other PC applications/databases.
• Review and approve journal entries.
• Run, review and analyze system integrity reports and resolve and/or assist with the resolution of any problems/discrepancies.
• Create/monitor/review various schedules, reports, spreadsheets, databases and/or files.
• Maintain the confidentiality of confidential and/or personal information that may be accessed in the course of performing job duties.
• Supervise the daily operations of the subunit.
• Review and monitor workload and recommend re-allocation of work among staff as needed.
• Identify opportunities for improvement and increased efficiency in unit processes and formulate, document, and implement process improvements in consultation with their supervisor.
• Exercise sound judgment in matters of financial significance, such as disbursements to vendors and grantees. In collaboration with applicable staff within and outside of Finance, review and determine a course of action with respect to areas not specifically addressed by existing and established processes and/or procedures.

Other Duties and Responsibilities

• Train and evaluate employees.
• Assist with the development, documentation, and implementation of procedures.
• Test upgrades to applications/databases; identify opportunities for improvement and/or provide recommendations. Assist with the development of the systems testing plan.
• Undertake special assignments as directed.
• Assist with the assessment/development, documentation, and implementation of internal controls, and participate in the review and testing of same.
• Must maintain regular attendance in accordance with DASNY attendance and leave policies.
• Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards can be found on the Intranet).

Supervision

Supervision of employees is required. 

Physical/Menta