Senior Administrative Associate - Sanger Learning Center

Job Posting Title:

Senior Administrative Associate - Sanger Learning Center

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Hiring Department:

Sanger Learning Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Jan 22, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Must be eligible to work in the United States on a full-time basis for any employer. The Sanger Learning Center offers a hybrid work model for professional employees based on individual needs and department capabilities. We recognize the benefits of engaging with our students in person and the convenience of working remotely when appropriate; every position and employee is unique. Other featured benefits include dedicated focus hours, collaborative working space, and flexible working locations.

Purpose

Provide senior-level administrative support to the Sanger Learning Center in the Undergraduate College.

Responsibilities

• Finance: Prepare, document, and reconcile payroll. Coordinate and implement purchase requisitions, OOEFs, and other authorizations for goods and services. Processes payments and Pro-card reconciliation. Creates requests for travel authorization, assists with booking travel, processes travel reimbursements, and ensures compliance. Interact with students, faculty, and staff within multiple units, departments, and colleges regarding fiscal matters.
• Administrative Support: support operations of the center, including supervising student employee personnel, organizing meetings and events, maintaining calendars, taking minutes, answering, and screening phone calls, and tracking office supplies and inventory. Updates the center’s website, internal systems, mailing lists, and handouts. Serves as administrative assistant to the director.
• ​HR: Supports the recruitment, hiring, and payment of student educators & professional staff, processes I-9s, and serves as the main conduit with the Undergraduate College HR team. 
• Facilities and Asset Management: Track and maintain asset records/inventory for the Center and support Center facilities planning and maintenance. Process key requests and other facility-related matters.
• Collaboration, partnership, and external communications: Serve as an engaged Sanger Learning Center staff member, participating in meetings, liaising with college and UT departments, and serving on committees. Maintain a network of campus contacts to improve processes and proactively identify solutions for emerging challenges. ​

Required Qualifications

Bachelor’s degree and three years of clerical and/or administrative experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level; or high school graduation or GED and seven years of clerical or administrative experience.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience at UT Austin with Workday, UT Market, FRMS, Define and, POINT Plus. Experience at UT Austin handling purchasing, payments, and travel. Experience scheduling meetings and keeping a calendar. Demonstrated excellence in communication skills.

Salary

$50,000

Working Conditions

• Repetitive use of keyboard at workstation
• Exposure to standard office conditions

Work Shift

• A hybrid work model is available.
• ​Occasional evening and weekend hours might be required to fulfill the program's needs.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest​

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Profes