Accounting Assistant

Description

Quantum Design International (a privately held corporation) has developed and manufactured automated temperature and magnetic field-testing platforms for materials characterization. With offices in the USA, Japan, China, India, Korea, Singapore, Taiwan, and Brazil, as well as fourteen European countries. 

We are looking for an Accounting Assistant! Under general supervision, this position is responsible for performing a variety of routine general accounting support tasks in the Accounts Receivable and Accounts Payable departments. These include verifying and posting business transactions, such as customer cash receipts, customer invoices, accounts payable invoices, and employee expense reports.

Duties & Responsibilities:

• Create customer invoices 
• Prepare weekly bank deposits
• Process customer cash receipts daily in the ERP system
• Match Accounts Payable invoices to purchase orders in the ERP system
• Respond to Accounts Payable questions
• Process employee expense reports for payment
• Verify statements/invoices received against POs as provided. Ensure that amounts match those provided, and/or research and resolve any discrepancies
• Categorize assets and expenses to the appropriate account while recording Accounts Payable invoices
• Run selection report for weekly payments
• Print, organize, and mail checks at least weekly and process EFT payment batch
• Review and verify approval for non-PO invoices
• Update and maintain spreadsheets, reports, and other various documents
• Create and/or maintain general files, including sorting, labeling, filing, and retrieving, in accordance with file retention and storage procedures
• Perform other duties as assigned or required

Requirements

• A high school diploma, GED certification or equivalent, and two years of experience in accounting or a closely related field are required.  Additional qualifying education may be substituted for experience.
• Excellent data entry skills
• Familiarity with MS Excel and ERP systems
• Ability to multitask and communicate effectively with individuals of all backgrounds

Quantum Design is an affirmative action and equal opportunity employer. All employment decisions, policies and practices are in accordance with applicable federal, state and local anti-discrimination laws. Quantum Design will not tolerate or engage in unlawful discrimination including any form of unlawful harassment, on account of a person's sex, age, race, color, religion, creed, sexual preference or orientation, marital status, national origin, ancestry, citizenship, military status, veteran status, handicap, disability, or membership in any protected group.