Business Coordinator III

Job Title

Business Coordinator III

Agency

Texas A&M University at Galveston

Department

Budget And Analysis

Proposed Minimum Salary

$4,125.00 monthly

Job Location

Galveston, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Continuing Education Business Coordinator III is responsible for a variety of business functions as determined by TAMUG campus centralized business structure and departmental needs. Functions will include fulfillment of approved departmental purchasing requests, funding source identification, reconciliation & reporting, creation and submission of departmental expense reports, review / creation /submission of specific processes and/or reports, end of fiscal year closing activities, assist with annual inventory, serving as ‘first point of contact’ for department faculty, staff and visitors to the department.

Essential Duties/Tasks

Budget and Administration

• Manages department budgets and accounting Serves as the primary Business Contact for the Office of the AVP for Academic Operations.

• Manages the Educational Outreach Program: Sea Camp. This includes procurement, contracts, purchasing, travel, use of travel and procurement cards, cash handling, and export controls.

• Responsible for ensuring all payments have been collected for Sea Camp tuition, field trips, etc.

• Handles $5,000 working funds for summer camps.

• Runs reports through PayPal for processing fees for payments received through the CircuiTree Registration system.

Purchasing and Travel

• Serves as the department purchasing agent & will complete all associated accounting / receiving /invoicing / requisitioning processes, purchase orders, etc. (AggieBuy) of the Department as well as Purchasing Card expenses through creation, allocation, coding & submission of monthly expense reports within required deadlines (Concur).

• Provides support for the travel of the department; may serve as a travel delegate to individual staff and faculty. Processes travel documentation and expense reports for both domestic and foreign travel.

• Files, maintains, and communicates travel accounts and policies.

• Ensures department compliance with all travel policies and procedures.

• Trains faculty and staff on new and existing procedures pertaining to travel.

Payroll and Personnel

• Serves as Budget Contact with financial, payroll, and/or human resources.

• Responsible for monitoring and submission of Department’s costing allocations for personnel; runs Pay Calculation Results for a Period and other reports for faculty and staff in Workday portal for accuracy of monthly and biweekly payrolls.

• May coordinate personnel activities of the unit. Coordinates and audits departmental personnel files.

• Participates in the hiring and training of business staff and/or student workers and may provide supervision.

• Trains staff on new and existing business procedures and interprets policies and regulations for staff.

• Assists with the hiring of departmental staff through creation of Personnel Action Request (PAR) forms.

• Handles departmental on-boarding processes for new staff hires. Assists, as needed, with required processes to hire student workers.

Policy, Compliance, and Other

• Provides expertise to the Other Ops Depts Business HUB and associated faculty regarding fiscal and Other Ops Depts policy interpretation and implementation.

• Provides oversight and guidance for compliance issues.

• Maintains log of training for vans used as part of Sea Camp, Child Protections training, CPR training, golf cart training, Clery Act, Camper relations and Title IX.

• Performs other duties as assigned.

What you need to know

Salary: $49,500 annually

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience.

• Four years of related experience in general office, accounting, or personnel operations.

Preferred Qualifications