Business Administrator II

Job Title

Business Administrator II

Agency

Prairie View A&M University

Department

Campus Master Planning & Space Management

Proposed Minimum Salary

$4,389.18 monthly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Business Administrator II, under general supervision, manages the full range of business activities within a campus planning and facilities management department. Duties include reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data. The Business Administrator II assists with the development and management of various service contracts in support of the University. They assist in the development of standard processes for assigned areas, provides training and support regarding departmental processes and software, and assists in other areas as assigned.

This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.  

Responsibilities:

Office Management:

• Serve as liaison between the department and other University department units. Conducts surveys of customer needs and satisfaction.  Assists with tracking and submitting of annual System and State reports. Prepares space requests and space allocation requests for processing. May coordinate donor cost analysis. May conduct special investigations, program analysis, and research studies. 

• Assist in coordinating, reviewing, approving, or delegating preventative maintenance and deferred maintenance work-order requests in coordination with contract guidelines in coordination with the Director.

• Assist in monitoring and controlling work order expenditures plan within budget guidelines and make projections using University records and industry information. Coordinates department status/committee/project meetings, prepares agendas, and organizes and tracks agenda items in coordination with the Director.

• Drafts and manages correspondence and communications in coordination with the Director. Includes website updates with campus IT and social media posts. Duties include records retention, surplus & inventory control, organizing electronic files into new systems. Serves as accountability property officer.  Manages cash handling activities (i.e. equipment purchasing, office supplies, etc.) specific to department office management. Serves as an approver and back-up signer of vouchers and requisitions.

Standard Operating Procedures and Campus Standards:

• Identifies business-related needs and problems, and proposes solutions. Implements and audits business procedures and trains staff on new and existing procedures. Provides advice on administrative procedures. Participates in the development of department operating procedures and various campus standards.

• Plans, implements, coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures.

• Develops and approves schedules, priorities and standards for achieving department and University goals in coordination with the Director.

Human Resources Liaison:  

• Initiates Position and Requisition Form for staff, and student positions and submits required hiring documents to the Office of Human Resources to get individuals employed quickly and efficiently. Participates in the hiring, supervision and training of subordinate staff and student workers.  

• Prepares and submits data changes, costing allocations, one-time payments, compensation changes, and promotion actions in Workday. Works with the Director and staff to identify training needs and schedule monthly continuing education sessions.

• Performs other duties as assigned.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Six years of related experience.

Required Knowledge, Skills & Abilities:

• Knowledge of word processing and spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

• Ability to multitask and work cooperatively with others.

Special Requirements:

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