Job Description

Purpose of the role

To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed. 

Accountabilities

• Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
• Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.
• Management and facilitation of senior executive members meetings.

Analyst Expectations

• Will have an impact on the work of related teams within the area.
• Partner with other functions and business areas.
• Takes responsibility for end results of a team’s operational processing and activities.
• Escalate breaches of policies / procedure appropriately.
• Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.
• Advise and influence decision making within own area of expertise.
• Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.
• Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.
• Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
• Make evaluative judgements based on the analysis of factual information, paying attention to detail.
• Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.
• Guide and persuade team members and communicate complex / sensitive information.
• Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.

Join us as a Chief Product Office Executive Assistant where you’ll have the chance

to support to 5-8 executive leaders, assisting with managing calendars and

schedules, booking travels and events, as well as completing expense reports.

You may be assessed on key critical skills relevant for success in the role, such

as risk and controls, change and transformation, business acumen, strategic

thinking and digital and technology, as well as job specific technical skills.

Some additional relevant skills that we are looking for are experience in financial

services or working with large corporations as well as previous experience as

an Executive Assistant in a fast-paced environment.

This role is based in Wilmington, Delaware.

Barclays is required by law to confirm that you have the Legal Right to

Work in any role that you apply for. If you currently hold a work visa

sponsored by Barclays, or you should require sponsorship from Barclays, you

must declare this as part of your application. Sponsored visas are role and

entity specific, and any changes must be reviewed. It is important that you

ensure you are always working on the correct visa. Failure to accurately

disclose your visa status or Legal Right to Work may result in your application

or any employment offer being withdrawn at any time.