Senior Research Advancement Administrator

Job Profile:

Research Administration Specialist 3

Job Family:

Research Administration

Time Type:

Full time

Max Pay – Depends on experience:

$80,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Responsible for collaborating with faculty and researchers in managing intermediate to complex aspects of proposal development, development of financial resources and programs, and ensuring compliance with university policies.

Job Description:

Salary Range: $66,200 - $80,000 per year; DOE

This position provides pre-award administrative proposal support for Mary Lou Fulton College for Teaching and Learning Innovation (MLFC) faculty and research investigators throughout the proposal development, review, submission, and post-submission process. The role assists with sponsor requirements, eligibility guidance, budget forms, internal routing, cost-sharing documentation, compliance review, and coordination with the Office of Research and Sponsored Project Administration (ORSPA) and other university partners. The position supports proposals and related award actions for a wide range of federal, state, foundation, nonprofit, and private sponsors, including revised budgets, scopes of work, certifications, and sponsor requests. The role also serves as a resource to faculty by developing templates, timelines, checklists, presentations, and other tools that improve proposal preparation and sponsored project understanding. This position requires strong communication, judgment, organization, problem-solving, teamwork, and the ability to manage urgent or competing requests while maintaining effective working relationships.

Essential Duties:

• Perform funding searches to help identify potential funding opportunities.

• Review funding announcements, sponsor guidelines, and application instructions to identify and communicate eligibility requirements, required forms, budget requirements, submission requirements, and internal routing needs.

• Contact sponsors as needed to clarify application guidelines, submission instructions, or required materials.

• Draft proposal budget materials, including budget justifications, sponsor budget forms, cost share documentation, and acceptable budget formats in coordination with the PI and unit.

• Act as a resource for subrecipients with questions related to subrecipient commitment forms and required proposal materials.

• Prepare and complete sponsor required administrative forms, including current and pending support, biosketches, certifications, and other application documents.

• Complete internal routing materials using information provided by the PI and unit.

• Upload proposal files and application materials for sponsors requiring electronic submission.

• Review proposals against sponsor guidelines and submit applications to the Office of Research and Sponsored Project Administration (ORSPA) for institutional review, signature, and transmittal to the sponsor.

• Assist with post-submission action items requested by the sponsor, including Just In Time requests, revised budgets, revised scopes of work, additional certifications, and related materials.

• Serve as an administrative resource to faculty and research investigators during proposal development, pre-submission review, internal routing, and sponsor submission.

• Support ORSPA during award review or negotiation by helping obtain additional information.

• Develop and maintain proposal support resources, including templates, checklists, timelines, training materials, and sponsor guidance documents.

• Maintain effective working relationships with faculty, staff, sponsors, subrecipients, and university partners.

Desired Qualifications:

• Experience supporting proposal development, grant submissions, sponsored project administration, or research advancement services in a university, nonprofit, government, or related setting.

• Strong working knowledge of proposal development requirements, sponsor guidelines, internal routing processes, and grants and contracts administration.

• Strong familiarity with federal submission systems and OMB requirements, including working knowledge of Grants.gov, Research.gov, and other sponsor portals.

• Experience worki