Team Support I

Job Description

Job Description:

Under the supervision of Director(s)/Manager(s), performs clerical, administrative, and related duties.

Specific duties include, but are not limited to:

• Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills

• Review priorities with management as necessary

• Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements

• Requires basic knowledge of Company policies and practices

• Apply knowledge and understanding of standard operating procedures for the organization and Division, as well as specialized terminology commensurate with the position

• Interact with internal and external clients

• Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets

• Coordinate regular travel arrangements, basic domestic and international

• Write or answer routine correspondence as directed, i.e., form letters with mail merge

• Maintain daily calendars, i.e., meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management

• Ensure accuracy (i.e., proofreading, grammar)

• Maintain databases, general and department or Division specific applications

• Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports

• Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on invoices

• Occasionally travel in the position

• Multitask daily

• Support the HR hiring process in filling open positions on the team

• Assist with special projects and other duties as assigned by the department as needed

• Perform other work as assigned, including work within your classification throughout the bargaining unit

• Assist in HtR and Workday tasks as needed

Education:

• NECESSARY: High School Diploma or equivalent

Experience:

NECESSARY:

Core skills in the following programs:

• Word processing software (e.g., Microsoft Word)

• Email/calendar/scheduling software (e.g., Microsoft Outlook)

• Presentation software (e.g., Microsoft PowerPoint)

• Spreadsheet software (e.g., Microsoft Excel)

• Minimum of 1-3 years administrative experience or equivalent

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace.  All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran statu