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• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Department of Anthropology and School of Labor and Employment Relations are seeking an Administrative Assistant Supervisor to oversee and support the administrative functions carried out by the administrative assistant staff in the department and school.

Additionally, this position provides administrative support in the areas of grants and contracts, advanced purchasing, and travel expense reconciliation.

Responsibilities for each of these areas include but are not limited to:

Supervision of Administrative Staff

• Supervise and mentor the Administrative Support Group Staff

• Manage schedules, manage absence requests, and approve timecards

• Oversee direct reports' workload and tasks

• Lead hiring, onboarding, training, and performance evaluations

• Provide backup support and address performance concerns as needed

Administrative and Research-Related Expenditures

• Coordinate day-to-day operations and ensure compliance with university policies

• Prepare and track financial documentation reimbursements and other transactions

• Serve as liaison to the College Research Office and support faculty with external research funding

• Assist with grant management, including initiating advance account requests and monitoring project timelines

Purchasing/Expense Reconciliation

• Manage procurement of lab materials, research supplies, and travel-related expenses

• Ensure compliance with university travel guidelines and obtain necessary approvals

• Responsible for currency conversions, per diem and mileage calculations

• Coordinate travel arrangements and serve as a liaison to the Travel Safety Network