Associate Project Director

The Associate Project Director (APD) is a strategic leader in project management, responsible for the planning, execution, and oversight of complex, multi-faceted projects across the agency. This role ensures that projects are delivered efficiently on time, and within scope and budget while maintaining high-quality standards. The APD plays a critical role in risk management, process optimization, and resource allocation, collaborating across teams and serving as a trusted advisor to stakeholders. The APD has experience managing complex and quick-turn pharma launches and experience with growing AOR or D/AOR clients. A successful candidate is an expert communicator, problem solver, and mentor who thrives in a fast-paced, dynamic environment.

Key Responsibilities, including but not limited to:

Tactical Plans, Implementation, & Project Facilitation

• Own the tactical planning, activation, and effective execution of work for a large 6-8M account or 2-3 brands or a franchises.
• Oversee and guide a team in developing and executing tactical project plans, ensuring proactive project activation and seamless implementation across all projects within an assigned account.
• Develop and maintain detailed and accurate tactical plans, driving successful implementation across all assigned projects.
• Own project facilitation throughout the entire lifecycle, navigating ambiguity, problem-solving, and proactively driving resolutions without assistance.

Project Schedule, Scope, Budget, Forecasting, & Resourcing Health

• Oversee and guide a team in project scheduling, estimation, scope management, budget tracking, and forecasting, making strategic decisions when issues arise.
• Ensure all projects within an assigned team are effectively estimated, preparing and reviewing initial project estimates, change orders, and complex annual scopes of work.
• Own budget management from start to finish—aligning initial estimates to project plans, updating budgets to align with changes in scope, and partnering with finance through revenue reconciliation processes.
• Ensure all projects within the team are effectively scheduled, resourced, and delivered on time and within scope and budget—or escalate risks as needed driving the team to align on solutions and next steps.
• Oversee the forecasting process for an assigned book of work, making strategic decisions regarding resourcing conflicts and capacity planning.
• Document key decisions and provide clear recommendations to maintain project alignment and efficiency.
• Analyze project health, identifying risks and actionable solutions.

Internal Team Relationships & Communication

• Foster a culture of collaboration, trust, and accountability while motivating and supporting internal stakeholders.
• Identify and address team dynamics, risks, and challenges—escalating when necessary for smooth project execution.
• Set the tone for positive team interactions through proactive, transparent, and empathetic communication.
• Adapt communication styles to suit different audiences, ensuring clarity and alignment with objectives.
• Support strategic internal communications and presentations, particularly for leadership and operational initiatives.

Client Relationships & Communication

• Oversee the maintenance of strong client relationships, ensuring the overall health of project management client interactions across an assigned team.
• Act as a key client point of contact for both executional and strategic project-related communications, translating complex ideas into actionable plans.
• Engage in senior-level client presentations, strategic discussions, and new business opportunities.
• Proactively identify and mitigate client relationship risks with diplomacy and professionalism.

Process & Efficiencies

• Champion the use of existing tools, templates, and processes to ensure consistency and efficiency.
• Identify opportunities for process improvement and work with leadership to implement best practices.

Project Management Team Leadership

• Lead by example, setting the standard for professionalism, problem-solving, and collaboration.
• Provide training, mentorship, and onboarding support for new team members.
• Act as a subject matter expert on project management best practices, ensuring operational excellence.
• Support team resourcing decisions and contribute to departmental strategy and growth initiatives.

People Management

• Effectively manages, guides, and coaches direct reports by staying i