Office Operations Coordinator- Creative Administration & Event Planning

Company Description

Eurofins DQCI- a subsidiary branch of our international, broad-scoped, and highly respected organization, Eurofins- our Dairy Testing focused sector.
 
Milk Producers, Diary Product Manufacturers- We know your industry; let us partner in quality, safety, and, most importantly, testing.
 
Over the past 75 years, we have earned a reputation of excellence as a solid establishment by providing accurate and timely analytical results and lab services. We satisfy our customers and clients and nurture those relationships, as they matter to us. We ensure that our customers continue to flourish.
 
The manufacturers we partner with in our industry include dairy/dairy-related products such as Fluid Natural and Flavored Milks/Creams/Wheys, Powdered Milks, Wheys & Components, Sour Cream Mixes, Ice Cream Mixes, Shake & Soft Serve Mixes, Malts, Eggnogs, Cheeses, Cottage, Cheese Dressings, Cultured Products, Butter, and more- the least we can say is yum!
 
We partner with our Milk Producers to conduct Official States Testing and Reporting-Raw Milk Analysis, Payment Testing, Component Analysis, Microbiology Analyses, Mastitis Testing, Johnes Testing, and more.

Job Description

A general description for this role can include any Administrative focused task, from warmly greeting clients and visitors in our Front Desk Space, handling paperwork detailed tasks, taking complete creative and action orientation on Event Planning Projects from planning to hosting Employee Lunches, Events, Holiday Events, Moral focused environment; forming and creating ideas that are Marketing and Social Media focused, and being the driving force behind what our "ideal brand" may look like for our site; occasionally stepping in to assist the Financial Team with Invoicing (training provided- no need for formal financial/invoicing background; nice to have)

Detailed Job Description Listed Below:

• Greet and assist visitors, clients, and guests, ensuring a positive experience.
• Handle incoming and outgoing communications, including emails and phone calls.
• Assist in creating event marketing materials, including invitations, promotional materials, and social media content.
• Manage the day-to-day administrative operations of the site- maintain office supplies and equipment, ordering replacements as needed.
• Coordinate with various departments to facilitate seamless communication and workflow.
• Handle facility-related inquiries and requests from employees and management- may include the creation of "surveys" or assisting with employee retention & positive changes in communication.
• Generally being the main contributor to the improvement of Administrative Processes and Systems, Marketing Outreach, Employee Morale, and having a warm and welcoming presence for clients and visitors who may be joining us at the Lab.

Working partly on Invoicing & Support

• Work closely with the finance team to learn about invoicing processes.
• Assist in preparing and sending invoices to clients.
• Ensure accuracy in billing information and resolve any discrepancies.
• Maintain organized records of invoices and payments.

Qualifications

Qualifications for an Ideal candidate are the following:

• Educational background of a High School Degree or additional College Degrees
• Experience in either or both the Administrative & Event Planning Space- Nice to have a background in light to moderate Marketing, light to moderate Invoicing experience

The Ideal Candidate possesses the following traits:

• Very warm with an outgoing and enthusiastic presence
• Driven- takes the initiative (encouraged to do so!)
• Sharp, strong communicator 
• Team Player and Collaborative mentality
• Pushing to always improve a (our) culture- a passion for making a positive difference within a workspace

Additional Information

What Happens Next
 
Our people are the backbone of what we do, so it's incredibly important we find the right individuals to join us. As a potential new recruit you'll be invited to meet the team in the form of an assessment centre or a staged interview process dependent on the role and it's requirements, this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths.

What we Offer:

• Excellent full time benefits including comprehensive medical coverage, dental, and vision options

• Life and disability insurance

• 401(k) with company match

• Paid vacation and holidays