Administrative Support - Emergency Hire POOL

Job Summary

The purpose of this recruitment is to create a pool of qualified applicants who can be called upon to fill temporary needs as they arise, including administrative roles across campus departments. These appointments are short-term and may last from a few days to up to six months, depending on the needs of the assignment. There is no probationary period, and these positions do not lead to permanent status. Appointments may be extended or ended at any time.

Depending on the assignment, these positions may be responsible for general office support tasks such as processing mail, maintaining records and files, scheduling appointments, preparing reports, handling documents, assisting with budgets and data entry, and providing basic customer service or problem resolution. While many roles support an entire department or functional area, some may assist individuals. At higher levels, responsibilities may include coordinating work or providing lead direction to others.

Knowledge Skills and Abilities

• Efficient at coordinating various clerical tasks, performing standard office procedures, adhering to deadlines, and adjusting priorities. Excellent interpersonal, oral, and written communication skills. Additionally, the successful candidate will be knowledgeable in the Microsoft Office suite, including Outlook, Word, PowerPoint, and Excel. Ability to professionally represent the assigned department when collaborating with CSULB staff, students, and other constituents as needed.

• Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Administrative Support Assistant (ASA)

ASA I          Equivalent to one year of administrative support experience required.

ASA II         Equivalent to three years of administrative support experience required.

Administrative Support Coordinator (ASC)

ASC I        Equivalent to four years of administrative support experience required.

ASC II       Equivalent to five years of administrative support experience required.

**A bachelor’s degree may be substituted for two years experience.**

Compensation

ASA I   $3,680 to $4,517 per month

ASA II  $3,680 to $5,417 per month

ASC I   $3,864 to $6,072 per month

ASC II  $4,058 to $6,653 per month

Time Base

This is a Temporary, Emergency Hire, and/or Hourly Intermittent appointment. No probationary period. No permanent status is granted.
The purpose of this recruitment is to produce a pool of qualified applicants to call upon for temporary appointments. Successful candidates may be appointed from a few days up to six months depending on the assignment. Temporary appointments may be canceled or extended at any time.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

CSULB seeks to recruit administrators and staff who enthusiastically support the University’s strong commitment to the academic success of all of our students, including students of color, students with disabilities, students who are first generation to college, veterans, students with diverse socio-economic backgrounds, and students of diverse sexual orientations and gender expressions. CSULB seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the People o