Associate Director, Events

Department

Booth Advancement: Events

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Associate Director, Events is an integral member of the Advancement team at the University of Chicago’s Booth School of Business. This position provides varying levels of support, oversight, and tactical execution of events sponsored by Chicago Booth Advancement including annual events such as Reconnect, Management Conference, and Economic Outlook, as well as alumni engagement, stewardship, and cultivation events.

This position is not eligible for employer-sponsored employment authorization.

Responsibilities

• Plans, coordinates and executes Advancement events partnering with the Director of Events.
• Independently manages event kickoff, working group, and debrief meetings.
• Utilizes event technologies such as Zoom, VMix, and event registration systems.
• Manages all components of the event registration platform to ensure data integrity is maintained.
• Creates post-event reports for partners and leadership.
• Maintains event budgets, manages vendor contracts, and executes payments.
• Works in collaboration with partners outside of Advancement and Booth, such as the program offices, to support select events.
• Actively participates in event strategy sessions with leadership, partners, working groups, and other Booth and University departments as needed or as directed.
• Works with the Director and the events team in the creation of new and improved event programming, in person, hybrid, and virtual, that corresponds and helps to achieve Advancement and Booth leadership goals.
• Keeps up with market research and current event trends and procedures.
• Develops and executes day-to-day event logistics, and other complex assignments with minimal guidance from others.
• Reviews and finalizes the guest lists, assists with mailing invitations and creates complex brochures for the event.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree. 

Experience:

• Background in event support, with increased levels of responsibility. 
• Background working for a university or non-profit.

Technical Skills or Knowledge:

• High proficiency with Google Suite, Microsoft Word, Microsoft Excel, Access, and Microsoft Outlook.
• Learn and master event-related software and systems specific to the Booth Advancement office.
• Familiar with event registration platform Cvent.
• Understanding of managing virtual event technologies, such as Zoom and Vmix.