OPS Administrative Assistant I - 77909133

Requisition No: 834084 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant I - 77909133

 Pay Plan: Temp

Position Number: 77909133 

Salary:  $16.83 an hour 

Posting Closing Date: 08/18/2024 

Total Compensation Estimator Tool

FWC Mission Statement:  Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Position number: 77909133

Title: OPS Administrative Assistant I

Location: 1875 East Orange Avenue, Tallahassee, Florida, 32311

Phone (850) 617-9417

Supervisor: John Godwin

employment is contingent upon successful completion of a background check

This is the position of Administrative Assistant I in the Invasive Plant Management Section in the Division of Habitat & Species Conservation. This position provides significant administration and purchasing assistance to all program staff. It requires a high degree of judgement, business management skills and attention to detail.

The incumbent is expected to work as an effective member of the office management team and independently with limited supervision. The successful candidate will demonstrate knowledge, skill, and ability in performing duties related to customer service, purchasing, contracting and travel in accordance with State of Florida law, standards, policies, and procedures. The major responsibilities of the position include:

 

This position will act as the primary telephone operator for the section and is expected to have excellent customer service skills.

Conducts daily administrative tasks and/or assignments, process various correspondence, and incoming mail / packages. 

Maintains division vehicle logs and submits all Monthly Vehicle Reports using Laserfiche.

Maintains Tallahassee vehicles and is responsible for all preventive maintenance (oil changes, car washes, all point yearly inspections).

Assist staff with quote requests from vendors utilizing the FWC Purchasing Manual and State of Florida Purchasing Rules and Regulations.

Purchases supplies and equipment for office utilizing State of Florida P- Card.

Prepares and maintains spreadsheets and charts. Must have advanced skills in Excel.

Reviews and submits invoices in MFMP in an accurate and timely manner.

Assists division staff with questions regarding State of Florida Travel and agency policies regarding travel.  Submits all Travel for program staff using Laserfiche.

Works closely with Wildlife Viewing Section to fulfill the public’s request for publications produced by the office.

The ability to lift approximately 25 pounds.

Assist with mail outs from the warehouse, and general upkeep of inventory in storage room (cleanliness, receiving shipments, organizing) in support of our section’s responsibilities and requirements for service to the public.

Acts as the first contact for prospective agency volunteers, routing inquiries as appropriate to FWC staff.

Assists staff with questions regarding policies and procedures to ensure compliance with State Regulations, internal management policies and procedures regarding administrative paperwork, budgets, or clerical matters.

Knowledge, Skills and Abilities