ADMINISTRATIVE ASSISTANT I

Job Requisition ID: 43149 
Opening Date: 12/11/2024

Closing Date/Time: 12/24/2024

Agency: Department of Human Services
Class Title: ADMINISTRATIVE ASSISTANT I - 00501
Skill Option: None 
Bilingual Option: None 
Salary: Anticipated Salary: $5,423 - $8,070 per month ($65,076 - $96,840 per year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number 43149

Why Work for Illinois?

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No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Mental Health is seeking to hire an Administrative Assistant I for the Elizabeth Packard Mental Health Center located in Springfield, Illinois to perform duties of a highly responsible administrative nature. Performs a variety of staff functions. Assists in the management control of Nursing programs. Conducts special reviews and evaluation projects for the Director of Nursing. Verifies the development of needed information for management decisions. Serves as back-up master scheduler for facility-wide nursing coverage. Serves as correspondence control manager; arranges transportation of inpatients to off-campus locations. Maintains attendance files. Participates in conducting training and schedules staff orientations. 

Essential Functions

• Performs duties of highly responsible administrative nature for Nursing Services.
• Serves as correspondence control manager for the Director of Nursing (DON).
• Arranges transportation of inpatients to off-campus locations.
• Develops, maintains and serves as the master scheduler for facility-wide direct care staff coverage.
• Serves as special assistant to the Director of Nursing (DON).
• Maintains attendance file on un