Jobs and Careers
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Executive Assistant (Marketing)
NBBJUnited Statesfull_timeVerifiedPosted 20 May 2025
💰 $85,000/yr($75,000/yr – $85,000/yr)
About the role
We are an award-winning design firm, fueled by ideas and a culture of collaboration. Our purpose-driven approach creates healthy places, strong communities and a resilient environment. That’s where you come in. With leading clients, diverse colleagues and offices in creative capitals around the globe, a career at NBBJ will inspire you to be extraordinary and help create lasting change. You can learn more about our firm, see what it’s like to work here and explore recent projects and ideas at NBBJ.com. Join us to make an impact today! The role at a glance: NBBJ’s Marketing Team is looking for an Executive Assistant and administrative professional to provide support to the Co-Chief Marketing Officer and Director of Communications in our Seattle office, as well as provide administrative and operational support to the firmwide marketing studio. This pivotal position requires a detailed-oriented individual with a passion for clear communication, organization, and finding solutions to complex projects. In this role, you will represent the firm and its leaders in a professional, positive, and thoughtful way. This position balances daily support to the executives along with deadline-driven operational projects, research, and marketing organizational skills. Additionally, this position provides administrative support for marketing activities, including maintaining marketing database files. A successful candidate will be a highly organized, team-focused and diligent person who can work with people who are often traveling, and juggle multiple and competing priorities. They will be comfortable working independently and be able to proactively manage an evolving workplace by prioritizing multiple projects. Most importantly, this role will act as a highly collaborative hub for our marketing team to create a high-performance environment for the marketing leadership of our firm. In your new role, you will:
- High-level Executive Assistant support to the Co-Chief Marketing Officer and Director of Communications in the Seattle office (60%)
- Manage a fast-paced daily schedule, ensuring they remain on-time and on-task.
- Highly skilled with complex calendar management in collaboration with other executive assistants and resources and meeting organization/setup across multiple time zones.
- Manage complex travel logistics detailed expense reporting.
- Document key discussions and actions. Distill complex information to identify key issues with a solution-oriented thinking process.
- Develop organizational systems and trackers as needed.
- Administrative support to the Marketing Studio (40%)
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