Event Promotion Coordinator

Responsibilities:

• Schedule, manage and execute event logistics.
• Organize merchandise and display new products in the store.
• Create product promotions, coupons and promotional events.
• Update Event Reports on a monthly/weekly/daily basis, as progress and commitments are made.
• Determine weekly meeting schedule and meeting recaps
• Communicate with clients and partners in a professional manner
• Ordering and gathering all event supplies
• Set registration rules/parameters based on experience and past year’s registration data analysis
• Proper bookkeeping for all events
• Provide post event debrief to Executives
• Participate in creative for all events (emails, social posts, videos, production, etc.)
• Able to market and publicize event on website and social
• Able to send out email campaigns/ email blasts to customers regarding events and new deals, coupons etc.…
• Ensure event websites are up-to-date and have correct information (dates, pricing, etc.)
• Create RFPs (request for proposal) to send to potential vendors
• Reserve locations for event for outdoor events
• Coordinate and execute inhouse events
• Coordinate outside vendors
• Ensure compliance with insurance, legal, health and safety obligations
• Connect with potential partners to expand market reach
• Confirm sponsors and sponsorship packages are fully paid and are being executed
• Capable of working well with internal and external teams/partners
• Ability to work under pressure with strict deadlines in a fast-paced, changing environment while maintaining a professional and positive attitude
• Ability to effectively solve problems, think creatively, make decisions and take action, exercising independent judgment
• Strong project management, customer service and relationship building skills
• Strong written and verbal communication, able to deliver clear, concise information tailored to specific and varied audiences
• Ability to effectively communicate in English both verbally and in writing in order carry out internal and external communication pieces. Bi-lingual preferred (Spanish).
• Knowledgeable and capable of posting and social media channels
• Proficiency in all systems used: Word, Excel, PowerPoint, Adobe Professional, Photoshop, Desktop Publishing
• Graphic design creative experience preferred with knowledge use of In-Design or Publisher.
• Ability to work independently in a fast-paced office environment with minimal supervision.
• Strong attention to detail and excellent organization skills.
• Demonstrate excellent professional image and a positive attitude at all times.
• Ability to handle multiple priorities and projects effectively and on a timely basis.
• Ability to ensure confidentiality of clients and resort data at all times.

Qualifications:

• 2+ years' experience as a promotion/event coordinator
• Proficient in Windows and MS Office Suite (Outlook, Word, PowerPoint and Excel)
• Professional communication, attitude and appearance
• Must be self-motivated, with ability to follow through on assigned tasks with limited supervision
• Fluent in English

Salary: $15-$18 per hour (Monday - Friday with the Occasional Saturday)

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance