Executive Secretary

                    

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

                        

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

                                    

Job Title

Executive Secretary

                        

Location

Garfield Hts

                    

Facility

Marymount Hospital

                     

Department

Marymount Executive Office-Marymount Hospital

                      

Job Code

B23000

                     

Shift

Days

                       

Schedule

8:00am-4:30pm

                       

Job Summary

Provides administrative support for executive level managers. Coordinates diverse activities, interacts with various organizational units, utilizes conflict resolution and deals with highly confidential and organizationally sensitive matters.

                         

Job Details

 

 Executive Secretary- Executive Office   

 

Serving the needs of Garfield Heights and the Southeast communities of Cuyahoga County, Marymount Hospital is an acute care, faith-based hospital. At Marymount Hospital, caregivers are guided by the Christian values of service, compassion, dignity, and respect and live by the mission of providing world-class healthcare.   

 

In this role you will support the executive leadership team at Marymount and various projects for the hospital.  

 

A caregiver in this position works 8:00am—4:30pm. 

 

• Provides administrative support for executive level managers.
• Coordinates diverse activities, interacts with various organizational units, utilizes conflict resolution and deals with highly confidential and organizationally sensitive matters.
• Receives and screens visitors while answering telephone calls then uses independent judgment to determine priority and sensitivity of inquiries and responses.
• Prepares and supervises the preparation of correspondence, forms, reports and other written communications.
• Schedules and coordinates; meetings, conferences, special events, appointments and travel arrangements.
• Maintains assigned calendar(s). Originates, prepares, processes and edits personnel, financial or operational reports and documents.
• Other duties as assigned.

Education:

• High School Diploma or GED.
• Four years of college and/or business school preferred; specialized training in desktop office software preferred.

Certifications:

• None required.

Complexity of Work:

• Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision.
• Must be able to work in a stressful environment and take appropriate action.

Work Experience:

• Minimum five years experience in a medical, commercial or industrial environment that included the coordination of diverse activities, interaction with various organizational units, conflict resolution and dealing with highly confidential and organizationally sensitive matters.
• May require a minimum typing proficiency of 65 wpm with accuracy.

Physical Requirements:

• Ability to perform work in a stationary position for extended periods
• Ability to operate a computer and other office equipment
• Ability to communicate and exchange accurate information
   

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

                       

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. All offers of employment are follwed by testing for controlled substances and nicotine. All new caregivers must clear a nicotine test within their 90-day new hire period. Candidates for employment who are impacted by Cleveland Clinic Health System's Smoking Policy will be permitted to reapply for open positions a