Human Resources Specialist

About The Company

Built on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation.  For more than 35 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data – including unparalleled market research, proven business processes, and proprietary models – to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns. More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to “Building What Matters.”  JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.

About the Job

The Human Resources Specialist ensures HR operational excellence by coordinating new hire orientation, scheduling interviews, organizing recruiting events, administering benefits, and maintaining HRIS data. They manage compliance posters, support job description development, and plan associate engagement activities. The role also includes maintaining office facilities, greeting visitors, managing office supplies, and coordinating internal communications. Acting as the primary contact for building management and vendors, the Specialist ensures a welcoming office environment while enhancing the overall employee experience through effective collaboration and organizational skills. The role will work 100% in the office Monday through Friday.

Essential Functions & Responsibilities

Human Resources Operational Excellence

• Assist with new hire orientation logistics for associates (in your respective location) to ensure adequate and efficient preparation, operation, and wrap-up. This role will be cross-trained to host a new hire orientation.
• Schedule interviews and coordinate with candidates and hiring managers to ensure a smooth interview process.
• Manage the logistics for interviews, including arranging travel, booking meeting rooms, and providing necessary information to all parties involved.
• Organize and participate in recruiting events such as job fairs, career days, and community outreach programs.
• Coordinate background checks, reference checks, and other pre-employment screening activities.
• Coordinate meetings, schedule interviews, and assist with HR-related events and training sessions.
• Support with associate SWAG and Construction Team Gear programs (communication and delivery).
• Assist with the development and maintenance of job descriptions.
• Provide support in benefits administration, including enrollment.
• Input and maintain accurate employee data in the HRIS system (e.g., Workday).
• Maintain organizational charts in the HRIS and in Visio.
• Oversee the management and distribution of compliance posters for each regional location.

Office Engagement (Respective Office)

• Maintain and present a neat and orderly reception office appearance.
• Greet and welcome visitors, guests, and visiting associates to the office including offering refreshments, directing them to appropriate conference rooms, answering questions about the facilities, and validating parking tickets.
• Reserve conference rooms for associates as needed.  And manage JPI general voicemail box daily, as needed.
• Manage JPI’s weekly lunch program by selecting vendors, choosing options within budget, and coordinating setup and communications.
  • Serve as the primary point of contact for lunch deliveries to appropriate Associate/Conference Room locations.
  • Oversee kitchen housekeeping, including maintaining cleanliness, organizing supplies, and ensuring all appliances are in working order.
• Serve as the primary point of contact for office building management. 
  • Manage and ensure office facilities are in working condition, including office equipment, temperature, A/C or heat, lighting, and other office systems.
  • Maintain fitness waivers for associates and contractors.
  • Add language around office safety protocol management (i.e., Emergency action plan).
• Serve as the primary point of contact for office vending and postal services.
  • Perform and m