Personnel Administration Associate

Hardship Level

H (no hardship)

Family Type

Family

Family Type

Family

Residential location (if applicable)

Grade

GS6

Staff Member / Affiliate Type

General Service

Reason

Regular > Regular Assignment

Target Start Date

2025-07-01

Deadline for Applications

July 11, 2025

Standard Job Description

Personnel Administration Associate

Organizational Setting and Work Relationships
The Personnel Administration Associate is a member of the Personnel Administration Section (PAS), within HR Staff Services in Budapest. The incumbent will be under the direct supervision of the Personnel Administration Officer (PAO), or a senior staff member within the sub-unit designated by the PAO. The incumbent works independantly on regular assignments with an oversight from the supervisor who provides general guidance and work plans for identifying work priorities and appropriate approaches. S/he will be working in a working environment in which various personnel administration issues will be discussed and actions initiated. The confidentiality of all personnel matters and the need to deal with clients in a courteous and efficient manner are salient features of this position.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties
- Ensure adherence to rules & regulations and standard operational procedures as per established policies.
- Administer HR processes, benefits and entitlements for internationally recruited staff, and for locally recruited staff at Headquarters Geneva within a designated Bureau/Division
- Interpret and apply the UN Staff Rules and Regulations to ensure uniform and consistent application of administrative rules and procedures on concerned UNHCR staff.
- Advise staff members on their eligibility for benefits and entitlements within their respective conditions of employment.
- Ensure that staff personnel data are correctly entered in the MSRP Human Resources database and take appropriate action when required.
- Maintain effective and cordial working relationship with UNHCR staff members and other counterparts within the Organization as well as outside in order to ensure expedition of required action(s) observing discretion, due confidentiality and courtesy in all his/her dealings with staff members and the counterparts.
- Control and manage personnel records and monitor personnel related correspondence between UNHCR Offices and PAS with a view to ensure accurate and timely responses are given at all the time.
- Stay abreast of policy developments and application of administrative procedures on Personnel/Human Resources issues so that appropriate responses can be given to various queries by the staff members and managers.
- Prepare payments/disbursements/statutory claims that are due to UNHCR staff members and other clients as per established UNHCR admin/finance rules and other official issuances.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
not applicable

Certificates and/or Licenses
Human Resources Management;
Personnel Administration; or other relevant Field(s)

(Certificates and License marked with an * are essential)

Relevant Job Experience
Essential
not specified

Desirable
not specified

Functional Skills
*HR-Local mass recruitment
*UN-UN/UNHCR Administrative Rules, Regulations and Procedures
*IT-Computer Literacy
HR-PeopleSoft Human Capital Management
IT-ERP (Enterprise Resource Planning) Functional Knowledge
(Functional Skills marked with an asterisk* are essential)

Language Requirements