Coordinator, National Publicity

#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

The Publicity Coordinator provides high-level administrative and operational support to the SVP of National Publicity while playing an active role in the day-to-day execution of film publicity campaigns! Responsibilities span executive support — including calendar, travel, expenses, and correspondence — and hands-on campaign coordination across national, digital, and talent publicity efforts. 

Responsibilities to include, but not limited to:
 
•    Manage the phones, calendar, travel, expenses, invoices, and day-to-day operations of the SVP of National Publicity.
•    Coordinate and schedule all team meetings.
•    Communicate daily with executives, filmmakers and talent representatives.
•    Assist with drafting filmmaker and talent schedules and inputting relevant updates (i.e. event details, travel, glam/grooming, security, etc.).
•    Manage all travel arrangements and logistics for filmmakers, talent and their support teams (representatives, glam, security, etc.) for all publicity-related events, requiring extensive organizational skills, attention-to-detail, and close monitoring of movements while talent are traveling for the campaign.
•    Arrange filmmaker and talent glam services, including hair, makeup, and styling, and security as needed ensuring all logistical, contractual, and budgetary requirements are met.
•    Work with legal to manage any legal documents required for filmmaker and talent participation in publicity activities, including visa issuance, creation of NDAs.
•    Manage invoices, purchase orders, and vendor billing inquiries from publicity-related vendors (e.g., groomers, stylists, security) while tracking all costs to support budget oversight and accuracy.
•    Coordinate all contract requests with outside vendors and handle payments; manage invoices, PO’s, and billing inquiries from publicity vendors with the Administrative Assistant to ensure that all budgets are current.
•    Maintain team documents; gathering and inputting campaign updates to calendars, timelines, status reports, filmmaker decks, etc. Responsible for working with credits for one pager and production notes.
•    Responsible for managing internal and external distribution lists for all publicity documents.
•    Review all press breaks every morning for each film title and circulate in a timely manner internally to studio executives and marketing/production teams as well as externally to filmmakers and personal publicists.
•    Work with national and digital teams to organize all information for screening reports and distribute to appropriate lists.
•    Responsible for searching, compiling and distributing all reviews to appropriate lists and in a timely manner.
•    Create All Media Invites for NY/LA
•    Responsible for setting and staffing screenings (talent, press, internal), arranging print trafficking, maintaining RSVP lists with publicists and Administrative Assistant.
•    Handle film talent and filmmakers on-site at red carpets, press junkets, interviews, and appearances, conventions (i.e. CinemaCon, Comic-Con, WonderCon, etc.), award shows, film festivals, and various other publicity events. 
•    Be knowledgeable of national print, broadcast, and radio outlets and writers/hosts in LA & NY.
•    Brainstorm with national and online publicity teams for film initiatives.
•    Research projects and special assignments as needed.

 
Basic Qualifications:
•    1+ year of relevant experience (Strong internship experience considered)
•    Bachelor’s Degree
•    Highly Proficient with MS software including Word, Excel & PowerPoint
•    Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external contacts and senior management
•    Social media proficient
 

Additional Qualifications:
•    Good relationship building skills
•    Experience in Entertainment Industry
•    Familiar with a variety of industry concepts, practices, and procedures
•    Excellent organizational skills and attention to detail
•    Ability to prioritize and meet deadlines 
•    Self-motivated
 •  Ability to multitask and deliver under tight deadlines in a calm manner
•    Must be organized and detail oriented wit