Administrative Specialist III

Job Profile Summary

Under general supervision, the person assigned to this position will oversee and perform a range of diverse administrative activities for the department which require specialized knowledge and comprehensive administrative, organizational, technical and operational skills. Also serves as a central point of liaison for the department, external constituencies and students in the resolution of issues and the facilitation of reaching department and college-wide goals.

  

Minimum Education: 

• High School Diploma. Associate's Degree preferred.  
• An equivalent combination of experience and education may be considered.

Minimum Experience/Training: 

• Three to five years of administrative support, office, or related experience required.
• Experience using Workday and Microsoft 365 preferred.

Essential Functions:

• Daily - 30%: Performs and administers wide range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.
• Daily – 20%: Places facilities requests, assists with budgets and fiscal administration of the unit, procurement, purchasing, transaction verifications, gathering and computing data, maintaining financial records, files and office supply inventories.
• Daily - 5%: Provides administrative support for the unit such as answering telephones, assisting visitors, and resolving and/or referring a wide range of administrative problems and inquiries.
• Daily - 5%: Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
• As Needed - 10%: Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisor.
• Daily - 5%: Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures.
• As Needed - 10%: Assists department/division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives.
• Daily - 5%: Establishes, maintains, and updates files, databases, records, and/or other documents in a manner that ensures preservation of the integrity, validity and accuracy of unit data.
• Daily - 5%: Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries.
• Other- 3%: May train and coordinate work of student employees and/or temporary staff or part-time staff.
• Other - 2%: Performs other related duties as required.

Knowledge, Skills, & Abilities:

• Requires full working knowledge of general office practices and procedures.
• Ability to recognize needs of unit and own responsibility
• Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data). Easily navigates Internet
• Strong interpersonal and communication skills in order to represent the work area
• Command of a foreign language and experiences of working in multi-cultural environment preferred

Our Culture – At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.

Broward College offers an exceptional benefits package, including, but not limited to:

• Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)
• Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
• Wellness Program
• Vacation/Paid Time Off
• Winter and Spring Break Off
• Paid Parental Leave
• Tuition Assistance and Tuition Reimbursement are available to employees and family members

Job Title

Administrative Specialist III

  

Position Number

P0022126

    

Job Status

Full time Regular

    

Department

Online Liberal Arts

  

Location

Cypress Creek Administrative Center

    

Pay Grade

413