Sr Executive Assistant

Why UKG:    
At UKG, the work you do matters. The code you ship, the decisions you make, and the care you show a customer all add up to real impact. Today, tens of millions of workers start and end their days with our workforce operating platform. Helping people get paid, grow in their careers, and shape the future of their industries. That’s what we do.   

We never stop learning. We never stop challenging the norm. We push for better, and we celebrate the wins along the way. Here, you’ll get flexibility that’s real, benefits you can count on, and a team that succeeds together. Because at UKG, your work matters—and so do you.  

About the Team:
You will support senior leaders within UKG, partnering closely with executive assistants, business partners, and stakeholders across the company. This team plays a critical role in enabling leadership effectiveness through strong coordination, thoughtful communication, and operational follow-through. As a trusted administrative partner, you will help leaders stay organized, prepared, and focused on the priorities that matter most.  

About the Role:  
We are seeking a highly organized, proactive, and resourceful Senior Executive Assistant to provide dedicated support to senior executive leaders in our Communications organization. This individual contributor role is focused on executive administrative support, including complex calendar management, meeting coordination, travel planning, communications support, expense management, and day-to-day operational coordination.  The ideal candidate brings excellent judgment, strong attention to detail, a high degree of professionalism, and the ability to manage competing priorities with discretion and urgency in a fast-paced, global environment.  

Duties and Responsibilities:

• Manage complex executive calendars, including scheduling across multiple time zones, resolving conflicts, and proactively prioritizing leader time. 
• Coordinate internal and external meetings, including logistics, agendas, materials, technology needs, and follow-up coordination. 
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and related logistics. 
• Prepare and organize materials for meetings, presentations, and leadership engagements. 
• Support executive communications by drafting, formatting, proofreading, and distributing routine correspondence and business documents. 
• Manage expense reporting, purchase requests, invoices, and other administrative processes accurately and on time. 
• Partner with other executive assistants and cross-functional stakeholders to coordinate leadership meetings, team events, offsites, and employee engagement activities. 
• Anticipate leader needs, identify scheduling or logistical risks, and take proactive steps to remove friction from day-to-day operations. 
• Handle confidential and sensitive information with discretion, professionalism, and sound judgment. 
• Identify opportunities to improve administrative routines, processes, and team coordination.  

Basic Qualifications:  

• 8+ years of executive administrative support experience supporting senior leaders or executives.
• Prior experience working for a technology/SAAS company, preferably in a communications or marketing team.
• Demonstrated experience managing complex calendars, travel, expenses, and meeting logistics in a fast-paced environment. 
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously. 
• Strong written and verbal communication skills, with the ability to prepare polished, accurate, and professional materials. 
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint. 

Preferred Qualifications: