Administrative Assistant 4 - Department of Psychiatry

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778.

The University of Nevada, Reno School of Medicine seeks an Administrative Assistant 4 to serve as the primary administrative liaison for the Psychiatry Department in partnership with Renown. This position provides advanced administrative support to the Department Chair and oversees day-to-day departmental operations while coordinating closely with UNR Med, Renown, and campus partners. The Administrative Assistant 4 supports faculty recruitment and onboarding, performance evaluations, promotion and tenure processes, and required reporting for certification and compliance. The role coordinates departmental events, Grand Rounds, and academic activities in collaboration with OME, GME, and CME. Additional responsibilities include supporting scholarly and research activities, assisting with grant and award submissions, tracking IRB and research timelines, and coordinating meetings and documentation.

The position also manages departmental purchasing, P-Card reconciliations, travel and hosting, faculty expenses, and continuing medical education allowances. Additional duties include maintaining departmental web content, coordinating IT requests, and providing comprehensive academic and operational support for faculty, learners, and leadership across both UNR Med and Renown.

Required Qualifications

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR

• One year of experience as an Administrative Assistant III in Nevada State service; OR

• An equivalent combination of education and experience as described above.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 29

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

The Perks of PERS

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.  For information on contribution rates, please visit: