Executive Assistant-Imagineering

Job Posting Title:

Executive Assistant-Imagineering

Req ID:

10117003

Job Description:

Walt Disney Imagineering is the master planning, creative development, design, engineering, production, project management, and research and development arm of Disney Parks, Experiences and Products business segment. Representing more than 150 disciplines, its talented corps of Imagineers is responsible for the creation of Disney resorts, theme parks and attractions, hotels, water parks, real estate development, regional entertainment venues, cruise ships and new media technology projects.
 
Our Senior Executive Support Professionals are highly-respected and use their skills to keep the wheels turning so that our Guests and customers can enjoy the legendary Disney Magic.  You’d be a key member of a dynamic, fast-paced team that does their part to bring smiles to millions, and would learn about your industry from some of the most creative, intelligent people in the field.  Join us – apply today!

This is a full time, salaried non-exempt role reporting to the SVP of Walt Disney Imagineering and is based in Glendale, CA.

The Executive Assistant is responsible for supporting an Imagineering SVP level executive.  The Executive Assistant must demonstrate strong interpersonal skills with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining absolute professionalism and confidentiality. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is absolutely critical, because that’s what enables you to become a true partner.  In addition to understanding your executive’s business needs, you will also need to understand the leadership and workings of Disney Parks, Experiences and Products and of related departments across the Disney enterprise. As the “face” of your executive within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success.

You Will:

• Perform administrative duties including, but not limited to, screening emails and flagging critical ones so that they are not missed, managing calendars, processing invoices, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications

• Prepare expense reports in SAP and ensure they are submitted in a timely manner

• Prepare for meetings including setup for large presentations/video conferences with multiple sites

• Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support of when executive is out of the office, taking into account time zones, weather delays, traffic and fatigue levels

• Interface directly with other senior executives, their support teams and external organizations – your ability to work well with people on all levels is a very important part of your job

• Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting

• Understand the day’s priorities so you can be strategic about how you direct phone calls

• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles

• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company

• Draft letters and emails on behalf of your leader, ensuring that we not miss critical emails and priorities

• Provide additional office support such as ordering supplies, and processing purchase orders and approval processes

• Coordinate department off-sites and events as needed

• Assist with any special projects and other related duties as needed

You Will Have:

• At least 7 years supporting a senior executive or equivalent experience

• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary

• Desire to immerse yourself fully and learn all aspects of your executive’s business

• Ability to multi-task and prioritize deadlines/deliverables

• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows and Apple environments

• A calm head and steady hand to deal with the unexpected

• Complete reliability handling confidential, often highly sensitive information