Client Service Management - AIFM - Senior Associate

FundRock is a Pan-European leading independent UCITS management company and AIFM (Alternative Investment Fund Manager). Our clients are established blue-chip companies and leaders in their domestic market.
We invest in our people, enabling you to develop your skills and build on your experience.
If you like the idea of working for an ambitious and growing company, as part of a multicultural team, we are the place for you.

Client Service Management - AIFM - Senior Associate

Description

FundRock LIS S.A. as part of Apex Group is a successful third-party AIFM headquartered in  Luxembourg, delivering fund solutions to world renowned investment managers and fund  initiators. We focus on private equity, real estate, infrastructure and debt asset classes. With more than 100 professionals and over 200 alternative investment funds (AIF) on our platform we are today the leading third-party AIFM in private funds space in Luxembourg.  We are currently looking for a Client Service Administrator to support our Luxembourg  department in charge of the Client Service Management for our international client base.  

Job specification

• Work together with a Client Service Manager responsible for a portfolio of clients to  support the daily activities of the funds under management;  
• Support the Client Service Manager to ensure compliance with internal and external processes;  
• Monitor compliance with deadlines according to Fund corporate calendar and internal procedures;
• Report to the Client Service Manager for approaching deadlines and ensure  the fund corporate calender is up-to-date;  
• Update internal database on clients (static as well as dynamic) data by liasing internally with counterparties to varify and/or collect the required information;
• Prepare 1st draft of Operating Memorandum based on latest available template for review  by the Client Service Manager;  
• Liaise with internal teams to ensure compliance with internal procedures and their proper  documentation, i.e. populate checklists, AML forms, UBO forms, other fund related  reports with the support of the Client Service Manager; where needed, resolve with the help of the Client Service Manager issues on missing information;  
• Ensure all investor subscription documents incl. side letters are saved on client folder;  
• Prepare 1st draft of investors side letter matrix and report to the Client Service Manager  any gaps on responsible parties or approaching deadline;  
• Where FundRock LIS acts as corporate secretary, liaise internally to collect Board pack relevant reports from internal departments. Report to the Client Service Manager in case  of missing data;
• Prepare cash payment instructions for review and signature by the Client Service Manager; 
• Upload investor reports and target fund documentation to the investor portal; 
• Support the Client Service Management team with any ad hoc requests from clients; 
• Support with ad hoc projects. 

Skills Required:

• Academic degree, preferably in Finance or Economics;  
• Keen to further develop your practical knowledge of laws and regulations applicable to  financial services, both within Luxembourg and other jurisdictions;  
• Strong commercial awareness, analytical and communications skills;  
• Good working knowledge in MS Office suite;  
• Fl