Senior Associate Director, Finance and Business Operations

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Position Summary:

Florida Atlantic University is seeking a Senior Associate Director of Finance and Business Operations. - Boca Raton, FL.

The Senior Associate Director of Finance and Business Operations reports to the Executive Director of Housing and Residential Education and serves as the senior financial and business operations leader for Housing and Residential Education. Responsible for providing strategic leadership, oversight, and accountability for all financial, budgetary, and business operations functions.

The Senior Associate Director supervises the Assistant Director for Business Operations and leads the Business Operations team, including two Coordinators. 

As a key member of the Housing and Residential Education Leadership Team, the Senior Associate Director partners with senior leadership to ensure sound financial stewardship, regulatory compliance, and effective business processes that support the department’s mission and strategic priorities.
 

Summary of responsibilities:

Financial Leadership and Budget Management:

• Lead the development, management, and oversight of the department’s annual operating and facility improvement plan budgets, including forecasting revenues and expenditures across all designated cost centers.

• Prepare and maintain multi-year financial projections and revenue forecasts; provide updates as needed to support strategic and operational decision-making.

• Advise the Executive Director on financial forecasting, budget tracking, profit and loss activity, cash flow, and budget availability.

• Prepare departmental budget reports, financial statements, and ad hoc analyses as required.

• Develop facility improvement budgets and monitor expenditures to ensure alignment with approved plans.

Business Operations and Financial Oversight:

• Provide strategic direction, accountability, and oversight for all departmental accounts and financial activities.

• Oversee all expenses and accounts payable functions, including expense justification requests, purchase requisitions, payment requests, journal entries, budget amendments, spend authorizations, payroll adjustments, and expense reports.

• Maintain accurate balances for open and blanket purchase orders; review invoices for accuracy and compliance.

• Prepare and record monthly journal entries in Workday.

• Review and oversee salaries, benefits, and OPS encumbrances to ensure accurate financial records.

• Provide oversight for all Workday and Owl Central approval processes related to budget development, accounts payable, and human resources.

Purchasing, Contracts, and Compliance:

• Provide oversight for all purchasing and accounts payable activities, including requisitions, purchase orders, and department p-card activity.

• Collaborate with the Contracts Specialist (Legal) and departmental staff to ensure contracts are properly completed and executed prior to requisitions and payment requests.

• Maintain and update policies and procedures to ensure compliance with university policies, procedures, and regulatory requirements.

• Establish and monitor internal controls to promote fiscal integrity and operational compliance.

Human Resources and Payroll Oversight:

• Lead and manage human resource recruitment (posting) and hiring processes for all full-time staff within the department in collaboration with the Student Affairs HR Partner.

• Oversee and manage departmental payroll and timekeeping functions, ensuring accuracy, timeliness, and compliance.

Leadership, Collaboration, and Training:

• Supervise an Assistant Director and Coordinator and indirectly supervise a second Coordinator.

• Serve as an active member of the Housing and Residential Education Leadership Team, contributing to strategic planning and organizational decision-making.

• Evaluate departmental financial procedures and business processes; provide recommendations for continuous improvement.

• Provide training and guidance to departmental staff on financial policies, procedures, and systems as needed.

• Collaborate with Division Finance Team member