Administrative Assistant

Description

Join our Team! Leland Management is seeking an Administrative Assistant for one of our communities in the Palm Coast, FL area. Join our team to learn why the Orlando Business Journal has named us one of Central Florida’s Best Places to Work for 14 consecutive years, including winning first place in our category for 2021! The position is full-time (Monday thru Friday from 9:00am to 5:00pm) with a competitive salary and excellent benefits.

Overview:

Attend to residents and Board members and deal with inquiries on the phone, email, and face to face; pleasant personality in handling all interactions. This is a full-time position with benefits.

Role Responsibilities:

· Receive and welcome visitors (Residents, Buyers, and Realtors) to the onsite Matanzas Shores office by providing excellent customer service. Answer and respond to their queries.

· Answer incoming calls to the onsite office by providing excellent customer service. Answer and respond to caller requests.

· Maintain owner records for Association, including filing of registration records, leases etc.

· Maintain Community Gate Software – add/remove access codes and remotes, update resident directory with move-ins and move-outs, and foreclosures, coordinate gate repairs with Community Association Manager and vendors.

· Maintain up to data information packets for new buyers and tenants.

· Maintain Calendar for Monthly Events.

· Process incoming and outgoing mail. Distribute accordingly.

· Maintain and file copies of invoices in vendor files.

· Prepare deposits by categorizing and recording checks on firms for Kayaks, RFI’s, Miscellaneous checks and cash and send to Accounting Dept in Orlando.

· Coordinate rental reservations for the Community Clubhouse includes collection of fees and reservation information.

· Assist in other tasks or projects as requested by Board of Directors, Community Association Manager and/or Supervisor.

· Performs other administrative or office duties as required or as assigned. 

Requirements

Required Skills and Qualifications:

· Proficient in MS Office Applications such as Word, Excel, Access, among others.

· Caliber

· Excellent in the English language.

· Multi-tasking capabilities

This is a guideline, not an all-inclusive job description. The information on this description reflects the general scope and level of work performed by employees within this classification. This is not a complete list of all duties, responsibilities or qualifications required of employees assigned to this position; therefore, management has the right to assign or reassign schedules, duties and responsibilities at any time. An updated version may be provided or discussed.