Property Administrator (Real Estate & Customer Experience Coordinator)

At Prologis, we don’t just lead the industry—we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one—not just shaping the future of logistics but building what comes next.

Job Title:

Property Administrator (Real Estate & Customer Experience Coordinator)

Company:

Prologis

Property Administrator (Real Estate & Customer Experience Coordinator), El Segundo, California

A day in the life

As a Real Estate and Customer Experience Coordinator, you would be part of a Customer Experience Team (CET) that strives to provide best in class service to customers in 11 million square feet of industrial buildings in the South Bay, Los Angeles Airport and San Fernando Valley Markets. Our customer base is diverse and we’re looking for someone who enjoys working with some of the biggest names in e-commerce logistics and warehouse operations as well as smaller shop operations. The ideal candidate thrives in a fast-paced, customer-centric environment, where they’ll balance multiple priorities and respond to internal and external customer needs.

Key responsibilities include:

• Support a team of two to three Property Managers (Real Estate & Customer Experience (RECX) Manager), and two to three Maintenance Technicians by providing operational and communications support to enable them to dedicate more time to meeting their customers’ needs. 
• Work closely with Leasing, Construction, Customer Account Representative, Essentials, Solar, Energy, and other various internal teams.   
• Assist RECX Managers with customer repair requests and coordinate with Maintenance Technician(s) and vendors as necessary.  Monitor tickets through our online portal and update accordingly.
• Work closely with the Customer Account team on customer payment collections; update various Accounts Receivable reporting databases as required.
• Process vendor and customer payments on our various Accounts Payable platforms. Review and complete coding prior to RECX Managers approval as required. 
• Prepare various customer related paperwork for distribution including but not limited to contact lists, annual payment schedules, and annual reconciliations. 
• Distribute work notification memo’s to customers.
• Assist with vendor contract preparation via DocuSign and manage the completed documents. 
• Receive, direct and follow-up on incoming phone calls. 
• Maintain accurate records for a variety of areas including utility meters, lockboxes, fire alarm codes, and customer contact information.
• Other special projects assigned by the supervisor 
• Adhere to Company property management policies and procedures, codes, regulations and governmental agency directives.  Maintain compliance by ensuring all property records are maintained in accordance with all legal requirements and Company policies and/or practices.

Building blocks for success

Required:

• ​Requires a High School Diploma or General Education Degree (GED).
• 3+ years of experience in administrative role, customer service, real estate or related field.
• Excellent communication and interpersonal skills, with a strong ability to build and maintain relationships with internal and external customers, team members, and external partners to complete various projects and assignments.
• Strong organizational and time management skills, with the capacity to prioritize tasks and meet deadlines, with a sense of urgency and follow-through.
• Good mathematical and analytical skills.
• Proficient knowledge of Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
• Positive, proactive work ethic and attention to detail.
• Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.

Preferred:

• Valid driver’s license and the ability to travel to multiple properties.
• Knowledge of CRM systems such as Yardi, salesforce
• Familiarity with real estate processes and documentation, such as purchase agreements, leases, and property management responsibilities.

Hiring Salary Range of: $66,000 - $91,000 ($31.73/hr. – $43.75/hr