ADMINISTRATIVE ASSISTANT III - 43000506

Requisition No: 869113 

Agency: Financial Services

Working Title: ADMINISTRATIVE ASSISTANT III - 43000506

 Pay Plan: Career Service

Position Number: 43000506 

Salary:  $55,000.00 -$65,000.00 

Posting Closing Date: 02/10/2026 

Total Compensation Estimator Tool

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: ADMINISTRATIVE ASSISTANT III

DIVISION: OFFICE OF THE CHIEF OF STAFF

CITY: TALLAHASSEE

COUNTY: LEON

 

SPECIAL NOTES:

 

High school diploma or equivalent is required.

 

 

Additional requirement:

 

• Four (4) years of experience in State Government in an administrative, clerical or office management role.

 

 

The salary range for this position is $55,000.00 -$65,000.00 annually. 

 

 

Employees of the Department of Financial Services are paid on a monthly pay cycle.

 

 

This position requires a security background check, including fingerprint as a condition of employment.

 

 

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

 

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to manage multiple priorities
• Ability to communicate clearly
• Knowledge of common office software

 

BRIEF DESCRIPTION OF DUTIES:

 

• Manage and prioritize a high volume of inquiries, requests, and correspondence received by the office; exercise discretion and sound judgment in resolving issues, drafting responses, and elevating matters as appropriate.
• Provide administrative support to the Chief of Staff (COS) and Deputy Chief of Staff (DCOS), including coordinating schedules, managing calendars, and preparing briefing materials.
• Assist with STMS statewide travel management and PCard Works functions for Capitol staff and Regional Managers, including processing travel authorizations, ensuring policy compliance, monitoring approvals, and resolving system or billing issues.
• Assist with executive meetings by dispatching invitations, preparing agendas and materials, setting up video conferencing, and liaising with IT to ensure meeting room and technology readiness.
• Maintain and update operational documents, including phone directories, Continuity of Operations Plans (COOP), emergency response and preparedness documentation, and Capitol parking garage records.
• Provide professional front-line representation of the executive office, delivering exceptional customer service with a polished, welcoming demeanor to visitors, callers, and partners.
• Draft, edit, and format executive correspondence, reports, and presentations, ensuring accuracy, and consistency.
• Utilize standard office equipment, multi-line phone systems, and Microsoft Office applications (Outlook, Word, Excel, PowerPoint) to support executive and administrative functions.
• Support special projects, confidential assignments, and cross-functional efforts as directed by the CFO and COS.
• Perform additional duties and responsibilities as assigned by the CFO and COS.

 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

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