Administrative Assistant II - Human Resources

Administrative Assistant II - Human Resources

Job Description

The Administrative Assistant II provides secretarial/administrative support and coordinates and maintains accurate record keeping of meetings; including providing back-up for Medical Staff meetings and other meetings as required. Initiates follow-up for these meetings as indicated. Coordinates and manages Health System contracts.

Department: Human Resources

Hours: Monday - Friday, 8am to 4:30pm

Responsibilities

Greets visitors and portrays a positive image of Administration and the organization.  Routinely supports and communicates (verbal and written) with CEO, Administrative Office Coordinator, Board members, Medical Staff, and the Administrative and Management Team members. Performs general office duties which include answering the telephone (for multiple main lines/individuals)., Maintains an adequate supply of office materials and dietary items and tracks the purchase order files.  Stocks the kitchen and file room with departmental supplies.  Creates payment authorizations and maintains the expense log., Maintains appointment calendar for VP and assists with appointment calendars for other VP’s and the CEO, as requested.  Includes scheduling and setting up webinars and conference calls, preparing materials for discussion, ordering meals for meetings.  Also responsible for ordering food (catered from outside) for the inpatient units and some support areas during peak census., Prepares and distributes agendas and packets for meetings. Takes accurate and complete meeting minutes for Medical Staff, Board of Directors/Committee Meetings, Department/Division Meetings, as requested., Prepares typed correspondence with the ability to compose letters and memos independently. Prepares reports, spreadsheets and electronic presentations to display data in a clear, easily understood manner.

Requirements:

High School (Required)