Senior Program Coordinator

The Senior Program Coordinator provides professional complex administrative support on a broad range of duties and responsibilities to the Dean, and will be responsible for the programming, management and coordination of operations, and events for the Honors College. This is an Budget intensive role that requires finance/budgeting, analytical, communication, and organizational skills to assist with the College's annual budget development process, and properly manage the Budget.

Duties/Responsibilities
• Works closely with the Dean, Directors and staff to make budget projections, generate revenue forecasts, and encumber funds for planned expenses and to adjust budgets and expenses as needed throughout the budget cycle (new)
• Manage the resources of the department, evaluate processes, and program activities with the ability to make recommendations to the Dean regarding process improvements, policy changes, and provide training as needed (new)
• Assist the Dean with contractor and partnership agreements, including agreement preparation, payment and issuance of invoices and monitoring of expenditures and revenues associated with agreements (new)
• Work with Dean to set budget priorities and develop the College’s annual budget
• Create efficient and timely budget reporting to the Dean to ensure informed and strategic decision making
• Serve as a financial consultant with campus partners, and meet with Academic Affairs to discuss annual fee revenue
• Analyzes data to identify imbalances among program areas, and to reconcile budgets with current levels of expenditures and projected changes
• Work collaboratively with departments, and serve as a resource to help identify complex problems encountered by finance and database systems
• Attend Resource Manager meetings and other informational sessions to stay up to date on policies and procedures related to finance and budget
• Manage and reconcile all Honors College budgets
• Manage the purchasing function for the college and work with vendors
• Create requisitions/transfer authorizations
• Reconcile procurement card
• Manage and reconcile Prevost and other Foundation funds; work with the Foundation, Dean, and Advancement to pay out Prevost Scholarship
• Work with Bursar and Financial Aid to pay stipends for SAGA (study abroad) and HCR (Summer research)
• Manage the student organization funding account
• Work with Human Resources, Accounts Payable, Payroll, and to pay instructors for courses and to process all personnel paperwork for professional and student staff
• Prepare and process any travel documents
• Responsible for the scheduling, coordination and maintenance of the Dean’s schedule.
• Responsible for front facing communications (answering phone, responding to student/faculty/parent questions, etc.)
• Recruit, supervise, and provide mentorship and training to office assistants, student interns, and community leaders. Provide direction and guidance, assign work and review
• Manage all Honors office area updates and construction projects (new)
• Maintain student & faculty access to Franz
• Monitor/maintain Honors spaces in Franz, including student lounge, computer lab, and storage areas.
• Work with housing regarding any cleaning and maintenance requests
• Submit all work orders and maintenance requests
• Manage the day-to-day operations of the Honors College, and performs a variety of broad and complex specialized duties in support of programmatic offerings, including annual and ongoing events to create opportunities for awareness and connection between campus and community (new)
• Work closely with the Dean on the planning of program goals and objectives, coordination and implementation of current and new program initiatives, and campus activities, outreach and marketing efforts to increase student retention, engagement and success (new)
• Manage the resources of the department, evaluate processes, and program activities with the ability to make recommendations to the Dean regarding process improvements, policy changes, and provide training as needed (new)
• Manage the hiring process, coordinate the hires, mentor, coaches and train support staff and 12 student assistants and volunteers, and provide guidance, and direction, of assigned staff (new)
• Work Closely with the Dean in the management, planning, coordination and implementation of various programmatic offerings, including annual and ongoing events to create opportunities for awareness and connection between campus and community
• Lead and coordinate extra-curricular events supervise and oversee Community Leader (CL) program
• Mentor and train the Community Leaders

Program and event coordination

• Work Closely with the Dean in the management, planning, coordination and implementati