Accounts Payable Administrator

About Acadia Pharmaceuticals

Acadia is advancing breakthroughs in neuroscience to elevate life. For 30 years we have been working at the forefront of healthcare to bring vital solutions to people who need them most. We developed and commercialized the first and only FDA-approved drug to treat hallucinations and delusions associated with Parkinson’s disease psychosis and the first and only FDA-approved drug for the treatment of Rett syndrome. Our clinical-stage development efforts are focused on Prader-Willi syndrome, Alzheimer’s disease psychosis and multiple other programs targeting neuropsychiatric symptoms in central nervous system disorders. For more information, visit us at Acadia.com and follow us on LinkedIn and X.

Please note that this position is based in San Diego, CA. Acadia's hybrid model requires this role to work in our office three days per week on average.

Summary

As an Accounts Payable Administrator, you’ll support the entire accounts payable process with precision and efficiency. Your key responsibilities will include coding and auditing invoices, managing Coupa processing, resolving invoice issues, and executing weekly check runs. You’ll also handle vendor maintenance, perform reconciliations, manage month-end close tasks, and oversee 1099 reporting. This role demands strong analytical, organizational, and communication skills to ensure seamless operations and compliance

Primary Duties & Responsibilities:

• Audit and Code Invoices: Ensure accuracy and compliance by meticulously auditing and coding invoices and expense reports.
• Manage Coupa Processing: Oversee daily Coupa Queue Processing, including the Invoice In Box/Smash, and address Coupa comments promptly.
• Vendor Relations: Maintain vendor records, resolve invoice issues, and verify voucher approvals for seamless payment processing.
• Execute Payments: Prepare AP checks and conduct efficient weekly check runs.
• Resolve Discrepancies: Address vendor inquiries and resolve billing/payment discrepancies swiftly.
• Reconcile Accounts: Perform monthly A/P to G/L account reconciliations to ensure financial accuracy.
• Month-End Close: Handle AP month-end close tasks with precision.
• Tax Reporting: Prepare annual 1099 tax reports and ensure compliance.
• Maintain Records: Keep AP files organized and up-to-date.
• Support Audits: Provide necessary documentation for external auditors.
• Adhere to Policies: Follow corporate policies and government regulations, ensuring all deadlines are met.
• Provide Support: Offer AP support to employees and vendors, and tackle ad hoc projects as needed.

Education/Experience/Skills:

• An Associate’s degree or equivalent combination of relevant education and applicable job experience may be considered.  Bachelor’s degree preferred.   A minimum of 2 plus years’ related experience, preferably in the pharmaceutical or biotech industry.  Previous Accounts Payable experience required. 
• Experience working in a public company and in a Sarbanes-Oxley 404 environment
• Experience with Great Plains, Concur, Coupa and Excel
• Understanding of sales/use tax application
• Strong analytical and organizational skills and the ability to comprehend complex instructions and maintain written records
• Strong attention to detail
• Demonstrated ability to schedule and coordinate multiple projects, priorities and resources in high paced environment
• Demonstrated ability to produce high quality work.
• Ability to think through a project or task and execute from beginning to end independently
• Effective organizational, communication, and time management skills
• Strong interpersonal skills, including tact, diplom