Junior Administrative Assistant

Position Summary

The Junior Assistant provides support to the Executive Assistant with plant visits, travel arrangements, expense reports, purchase orders, scheduling meetings, and other administrative tasks including developing presentation slides, drafting correspondence, maintaining org charts, onboarding, and ordering.

Essential Duties & Responsibilities

• Provide administrative support to the Executive Assistant
• Use various systems to schedule complex domestic and international travel and prepare expense reports
• Schedule internal and external meetings, luncheons, conference calls, and presentations. Handle all details including coordinating IT equipment, reserving meeting rooms, catering, etc.
• Draft, type, and edit correspondences, reports, memos, and other forms of internal and external records and communications, while maintaining a high level of confidentiality
• Gather information and run reports as necessary
• Develop presentation slides as necessary
• Requires significant discretion as this role will have access to Company confidential information, files, and records
• Work on special assignments as they arise
  • Exceptional interpersonal skills; professional demeanor, positive attitude, and proactive

Knowledge, Skills & Qualifications

• Strong analytical skills
• Strong organizational and time-management skills
• High level of attention to detail
• Excellent verbal and written communication skills
• Ability to prioritize key business objectives and respond quickly to changing priorities
• Can work independently with minimal instruction and as part of a team
• Able to multitask and work in a fast-paced environment
• Proficient in Excel, Word, PowerPoint, and Outlook. 

Education and Experience

• High School diploma; Associate degree preferred
• Minimum 2 years of experience in an administrative or support role

Travel Requirements

• Typically requires travel less than 5% of the time

Physical Requirements and Work Environment

• This is largely a sedentary role.
• This job operates in a professional office environment and routinely uses standard office equipment.

 

Innovation, Impact, and Purpose.

Find Your Future Here.

We manufacture the critical IV solutions providers count on to deliver consistent, reliable care. Each product we make helps ensure patients receive the therapies they need without disruption.

When you work here, you become part of something bigger—a team dedicated to reliability and innovation. No matter the role, your work directly strengthens the healthcare supply chain and impacts patients nationwide.

We offer opportunities for growth, collaboration, and meaningful contributions, all in pursuit of a mission that truly matters.

Join us and help shape the future of IV solutions.

EEO Statement:

Otsuka ICU Medical is committed to being an Equal Opportunity Employer. We ensure that all qualified applicants receive fair consideration for employment regardless of race, color, nationality or national origin, ethnicity, sex, gender, religion or belief, marital or civil partnership status, sexual orientation, pregnancy or maternity, age, disability, or protected veteran status. 

If you are an individual with a disability and need reasonable accommodation to participate in the employment selection process, please contact us at austinhr@icumed.com. We are committed to providing equal access and opportunities for all candidates.

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