Administrative Assistant - Short Term

Medcor is currently looking for a talented, tech savvy, Administrative Assistant who can work 24 hours/week on a Temporary basis. This assignment is projected for 6 months but could be for more or less. The candidate for the position will need to have a keen eye to detail and be able to work in Pacific Standard Time. The administrative assistant will support with the day-to-day operations of Medcor’s on-site clinic in Southern California, including La Jolla, San Diego, Carlsbad and Emeryville, CA. No Travel involved with this position. The hours will be 7:30am - 4:30pm.

This position pays $23-$25/hr based upon experience.

What to expect as a Medcor Administrative Assistant

Administrative Support for Client

• Answer phone calls and emails
• Return voicemails
• Process travel arrangements
• Review/edit/format documents as requested
• Process monthly expense reports
• Schedule meetings as needed
• Attend meetings and take notes as requested
• Perform data entry and filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or departmental files
• Receive, record, and distribute packages and mail (if on-site)
• Copy, collate, and otherwise prepares reports for mailings, meetings, and other correspondence
• Coordinate new office set-ups (phones, computers)

Finance

• Set up client-approved purchase orders necessary for on-site clinic supplies, equipment, maintenance, labs, and other support
• Process invoices for payment through client systems
• Create blanket PO numbers when requested by client
• Onboard new suppliers to client

Wellness Support

• Schedule flu vaccine clinics and assist with sign-ups
• Scheduling webinars as requested
• Attend site committee meetings and assist with meeting minutes

Occupational Health Program Support

• Assist site HSE with recordkeeping and documentation as trained and assigned
• Schedule CPR/First Aid/AED training classes

Other

• Other duties as assigned

You Must

• Have at least a High School Diploma
• Have a minimum 1 year of clerical work experience
• Be able to greet visitors, clients, and colleagues in a friendly and courteous manner
• Be able to type at least 50 wpm
• Be able to proofread
• Be a SharedPoint Expert
• Be an expert in Microsoft Office Suite or similar software
• Have a basic understanding of office equipment, clerical procedures and systems such as recordkeeping and filing
• Be able to work independently and identify and solve problems
• Be able to organize and prioritize work
• Have excellent written, verbal and keyboarding skills, and be fluent in English
• Be able to lift up to 25 pounds of weight, and be able to walk long distances and up and down stairs

It’s a Plus If

• You have previous office experience
• You have medical certifications or experience

Medcor Philosophy
Medcor embraces a set of simple, interconnected practices that everyone can tailor to their own life and work. To preserve our pioneering, entrepreneurial spirit, we impart our values thr