Office Associate, Senior - School of Computing

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At the University of Wyoming, we value our employees and invest in their success.  Our comprehensive benefits package is designed to support your health, financial security, and work-life balance.  Benefits include:

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we’re committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.

JOB TITLE:   

Office Associate, Senior  

JOB PURPOSE:

Perform complex office and administrative/management support tasks with discretionary authority; independently make decisions which substantially impact operations within the school.  Serve as the school’s front line customer service contact, helping students, faculty, staff, research associates, adjunct, donors, and varied constituents. Administratively supervise comprehensive office operations for undergraduate programs and graduate students in master's and doctoral programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative support for the undergraduate programs of the school. Work with the Program Director and oversee all administrative aspects of the undergraduate programs in the school including, but not limited to, schedule courses, assign rooms and upload them into Banner, prepare and edit information for course evaluations, develop needed administrative tools to further streamline school program processes, update and track student performance metrics as designated by Director. Work closely with the Academic Director.
• Provide administrative support for the graduate programs of the school. With guidance from the graduate coordinator, oversee all administrative aspects of the graduate programs in the school including, but not limited to, process applications, track the progress of all students, interact with the Registrar to solve problems, maintain all school student records, schedule graduate courses, assign rooms and upload them into Banner, prepare and edit information for course evaluations, maintain a complex database of all graduate student records, and develop needed administrative tools to further streamline school graduate program processes.  Work closely with Academic Director.
• Oversee the school's main office operations, including, but not limited to, provide exemplary customer service in front office to all visitors including students, staff, faculty, and guests. Order office supplies and other office functions as required. Assist with website maintenance. Hire, train, and supervise student workers. 
• Provide administrative support for the school’s leadership. Anticipate and meet the needs of the Director, Academic Director, faculty, and staff including, but not limited to, prepare and process administrative documents, schedule and organize meetings and events, prepare minutes from faculty and advisory board meetings. Prepare complex budgetary reports, including, but not limited to, purchase orders, expense reports, travel reimbursement, and IDT’s. Provide administrative support to the annual reappointment, tenure, and promotion process and the annual faculty review process.

SUPPLEMENTAL FUNCTIONS:

• Assist with school’s budget planning process including research and provide/prepare financial reports. Ass