Project Coordinator - Real Estate and Facilities

Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What’s Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around.

The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States.

Job Inputs:

• Create and manage project activities within the department's internal database.

• Support the Real Estate Development Project Manager in project design and construction activities.

• Assist in processing progress billing using AIA (American Institute of Architects) standards.

• Track budgets, submittals, change orders, permits, schedules, etc., using project management software.

• Work with vendors and clients to execute vendor agreements, certificates of insurance, and contracts.

• Collaborate with stakeholders to develop RFPs, distribute them, and compile results for decision-making.

• Organize Property Management, Project, and Real Estate files both electronically and in hard copies as needed.

• Assist in budgeting and invoicing processes within the department.

• Attend and document weekly Project Management meetings, distributing meeting minutes as necessary.

• Maintain regular communication with suppliers and business lines to ensure procurement needs and service levels are met.

• Interact with government authorities regarding permits, inquiries, and other relevant matters.

• Perform all other duties and special projects as assigned

Education and/or Training:

• High School Diploma or equivalent, a degree in Business Administration, Project Management, Construction Management, Real Estate, or relevant field preferred

• Additional education, certifications, or experience are a plus

• Proficient in various desktop tools including MS Office Programs (i.e. Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint etc.)

• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.

Relevant Work Experience:

• 2-4 years’ experience in administrative services or related fields

• Familiarity with administrative processes, vendor management, and coordination of project-related documentation

• Proficiency in a technical or functional area; knowledge of work processes and tools is generally limited to own area of responsibility or department

• Understanding of accounting principles and bookkeeping software may be required

• Reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and security

Planning/Organizing/Managerial Knowledge:

• Proactive, organized approach to multitasking and prioritization

• Effectively manages time and consistently meets deadlines with some guidance from manager

• Demonstrates accuracy, thoroughness and effectiveness in work

• Demonstrates attention to detail and commitment to doing quality work

• Adjusts quickly to new or changing assignments, processes and people

• Displays professionalism and remains composed when faced with challenges

• Learns from experience; modifies behavior to be more effective

• Recognizes one’s own strengths and opportunities for growth

• Uses existing procedures to solve routine or standard problems; applies some degree of judgement and discretion

• Applies basic knowledge of theories, practices and procedures to complete assigned work

• Decisions are guided by policies, procedures and business plan; receives some guidance and oversight from manager

Communicating & Influencing Skills:

• Strong verbal and written communication skills

• Strong interpersonal and customer service skills

• Ability to express information and ideas in a clear and organized manner

• Gathers, clarifies, and applies information to provide timely and effective responses to the needs of both internal and external customers

• Takes personal responsibility for customer satisfaction and lo