Grade V Surgical Supervisor

Overview

Post Title:

Grade V Surgical Supervisor  

Post Status:

Temporary Specified Purpose Contract Career Break Cover

Department

Surgical Directorate

Location:

Beaumont Hospital, Dublin 9 

Reports to:

Surgical Business Manager

Salary:

 

Appointment will be made on GRADE V – CLERICAL (€51,718 - €61,866 LSI) at a point in line with Government pay policy. 

 

Hours of work: 

Full-Time 35 hours per week

Closing Date:

 

12 Noon on 3/10/2025

 

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.

 

 

Position Summary:

• The Directorate Support supervisor is a key role managing and developing the day to day function of the administrative staff in the Directorate. The post holder will work on behalf of the Business Manager and the directorate management team as required. Flexible working approach as per demands of the busy Surgical Directorate service

Responsibilities

 

Principal Duties and Responsibilities:

• Management of staff rosters, training, development, performance etc.
• Staff Recruitment, Contracts, Increments, monitoring and disciplinary intervention where necessary
• Effective communication with clinical support staff , the directorate management team and corporate services
• Change management including review and optimisation of work practices in conjunction with staff
• Data management including auditing , data quality management and management information preparation and interpretation
• Aware of the directorate KPI’s, goals and objectives and working with the directorate management team to achieve same
• Identification and management of risks including escalation where necessary
• Support and participation in directorate projects taking on a project management role where appropriate
• Willingness to undertake training and development as identified in order to progress personal and professional development

Operational management

• Responsible for the management of the administrative functions of the Directorate ensuring the efficient and effective day to day running of services, matching resources to need with flexibility to respond to workload pressures.
• Responsible for the effective implementation of HR guidelines, policies and procedures in relation to the management and support of clinical support staff projects/service developments
• Support the operational implementation of new service initiatives, including liaising with stakeholders, developing operational policies and guidelines as required.
• Identifying opportunities for work process improvement , initiating and management of steps to achieve same
• To lead projects which improve the quality of services provided to patients undertaking reviews of policies and procedures ensuring best fit for the directorate whilst ensuring they are in keeping with Beaumont Hospital’s protocols.

Human Resources/Workforce Planning

• To appropriately manage the clinical support resources to ensure that optimal service delivery is being achieved within headcount, preparing motivating and guiding individuals or groups towards hospital objectives.
• To be accountable for the effective use of resources, alerting the Business Manager in respect of imminent budgetary overspends
• Maximise the contribution of staff by developing systems for performance appraisal, personal development, individual and organisational development
• Ensure that the responsibilities and objectives for direct reports are clearly defined and understood – job descriptions and person specifications up-to- date.
• In partnership with the HR, develop local strategies for the recruitment and retention of staff.
• Act as a point of contact for staff on human resource issues in accordance with HR policies and procedures.
• Be responsible for managing sickness and absence in accordance with hospital policy, performing analysis ,highlighting trends and investigating same where necessary
• Work with the appropriate areas to streamline directorates approach to recruitment, replacement etc.

Staff Development/Training

• Be responsible for facilitating all staff to continue their education and personal development to support improved organisational performance.
• Ensure the involv