Assistant Director of Event Services

Who We Are
We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following: 

• Named one of the “Most Promising Places to Work in Student Affairs” by Diverse Magazine.
• Serving a highly diverse student body (click here for more information).
• Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
• Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.

Click here for more about Student Affairs.

Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher). Three (3) years of full-time experience with any of the following: event planning or facilities scheduling/reservations management. Experience with sales and revenue generation.

Preferred Qualifications:
Master’s degree (foreign equivalent or higher). Experience operating a scheduling system, including data entry and generating reports. Experience with facilities and/or event operations as it relates to any combination of the following: room setups, audio/visual production, and auxiliary services. Supervisory experience (experience supervising students may be considered). Experience planning and managing large scale events. Experience promoting and providing customer service to internal & external events. Experience working in a university setting. Experience with Microsoft Office Suite and/or Google applications, digital media, and/or website management.

Brief Description of Duties:
The Assistant Director of Event Services oversees the event planning and space scheduling for the Student Activities Center, the Stony Brook Union, and the Commuter Pit Stop ensuring smooth execution through effective scheduling, customer service, and vendor coordination. The position leads and collaborates with various university departments and stakeholders to develop a strategic and assessment plan to further the goals and objectives of the Office and Student Life, and possesses strong event planning, customer service, project management and organizational skills.The Assistant Director strives to ensure that students, faculty and staff are well informed about scheduling procedures, event risk compliance and safety measures, and University policies designed to guide clients in hosting successful events and programs on campus. Responsibilities also include oversight of accounts receivable, managing facility reservations, maintaining accurate usage data and reports, supervising and developing student staff, and contributing to policy development related to event and facility operations and rentals. The incumbent must have experience leading teams and effectively working in a fast-paced, deadline-driven environment. The role will require occasional work outside standard business hours to support the university’s event and programming needs.

• Facilitates and collaborates with campus partners and appropriate stakeholders to coordinate and execute events that take place in Campus life Center spaces. Directly manages the space scheduling and event planning process for the Student Activities Center, the Stony Brook Union and the Commuter Pit Stop. Provides a high level of customer services and engagement with both internal and external constituencies. Become superuser of 25live scheduling system and implement t