Paralegal

Are you looking to make an impactful difference in your work, yourself, and your community? Why settle for just a job when you can land a career? At ICW Group, we are hiring team members who are ready to use their skills, curiosity, and drive to be part of our  journey as we strive to transform the insurance  carrier space. We're proud to be in business for over 50 years, and its change agents like yourself that will help us continue to deliver our mission to create the best insurance experience possible.

Headquartered in San Diego with regional offices located throughout the United States, ICW Group has been named for ten consecutive years as a Top 50 performing P&C organization offering the stability of a large, profitable and growing company combined with a focus on all things people. It's our team members who make us an employer of choice and the vibrant company we are today. We strive to make both our  internal and external communities better everyday! Learn more about why you want to be here!

PURPOSE OF THE JOB

The purpose of this role is to provide paralegal and legal operations support to the Corporate Legal Department. This position helps ensure that the Company remains compliant with applicable state laws and regulatory requirements, that legal matters are properly addressed, and that contracts, corporate records, litigation files, and other legal documents are accurately maintained, stored, and managed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Corporate Governance, Regulatory Compliance, and Records Management

• Performs corporate secretarial functions, including coordinating and preparing materials, records, signatures, and filings for Board meetings, corporate governance matters, and regulatory submissions.

• Prepares and files jurisdictional qualifications to do business, Secretary of State filings, and related entity management and corporate governance documents for all companies.

• Manages biographical affidavits, fingerprints and related regulatory documentation, as needed, for insurance companies.

• Maintains entity record books, minute books, organizational documents, resolutions, and related corporate records.

• Prepares, submits, and follows up on state filings.

• Researches regulatory filing requirements and communicates, in writing and orally, with the applicable department of insurance regarding filing requirements and other regulatory matters.

• Gathers electronic and physical signatures and provides notarization of documents, as needed.

• Maintains corporate equity information in the applicable online system.

• Identifies opportunities to improve governance processes, compliance tracking, recordkeeping, and overall legal and claims litigation operations.

Contract Administration and Legal Records Management:

• Maintains legal department files, corporate documents, certificates, and other governance and legal records.

• Reviews, prepares and maintains Nondisclosure Agreements (NDA) with third parties.

• Maintains all Certificates of Authority for all insurance companies in both physical and electronic repositories.

• Maintains licensing records and renewals for certain corporate entities and/or designated employees.

• Assist with cloud transition of Corporate Legal electronic file management system in creating standardized organization frameworks, procedures and instructions and continue to maintain and update files.

• Maintains information in matter management, contract management, e-billing, and other legal department systems, and supports ongoing system enhancements and process improvements.

• Assists with Legal Department compliance with record retention and destruction requirements.

Litigation Support:

• Maintains litigation files.

• Provides administrative support for subpoenas, complaints, service of process, and other legal notices received.

• Track legal department deadlines, calendaring, and document management.

• Assists with processing department invoices, including through applicable e-billing and e-payment systems.

SUPERVISORY RESPONSIBILITIES

This role does not have supervisory responsibilities.