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• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Office of the Dean of Schreyer Honors College seeks an Executive Assistant to provide comprehensive, high-level administrative and operational support to the Dean.

The Executive Assistant (EA) serves as a strategic partner and trusted liaison to the Dean, Leadership Team, College committees, External Advisory Board, and internal and external constituents.

This role is central to the effective daily operations of the Dean’s Office and contributes directly to the overall success of the College.

Responsibilities include but are not limited to:

Executive Support & Calendar Management

• Manage the Dean’s complex, confidential calendar: coordinating meetings with faculty, students, University leadership, and external stakeholders

• Anticipate scheduling conflicts, travel time, and preparation needs

• Monitor task systems to ensure timely completion of priority items

• Support the Dean’s teaching and research activities

Meetings & Communications

• Coordinate leadership and committee meetings, including agendas, materials, and logistics

• Record and distribute minutes; track and close action items

• Serve as liaison to internal and external stakeholders, including the External Advisory Board

• Maintain board records, coordinate meetings/events, and manage official files

Operational & Financial Administration

• Oversee daily administrative operations supporting the Dean and College leadership

• Manage travel and expense reconciliation (utilizing SAP Concur)

• Process purchasing, invoices, and procurement card transactions

• Serve as Workday timekeeper and coordinate supply ordering

• Support financial activities in collaboration with the Finance Strategic Partner

Team & Program Support

• Coordinate service awards, including tracking, ordering, and recognition

• Administer the leadership intern program (recruitment, onboarding, time approval)

• Support the Dean’s Student Advisory Council

College Engagement & Office Leadership

• Support College an