Staff Assistant II

Note for Current UM Employees

Current employees must apply internally via connectU > connectu.olemiss.edu

Definition of Class

This position provides administrative and clerical support for the department with considerable latitude for exercising judgment and discretion. The incumbent maintains administrative records and may assume responsibility for coordinating the day-to-day operation of assigned programs or projects. The work involves the application of established rules in procedures and decision making that affects the quality and accuracy of results. 

 

The Department of History (http://history.olemiss.edu/) at the University of Mississippi invites applications for Staff Assistant II.  Duties will include supporting the Department Chair with a variety of reporting and record-keeping, managing faculty travel reimbursements, organizing various Department programming, and other duties as assigned. Review of applications will begin immediately and continue until an adequate applicant pool is established. Women and minorities are especially encouraged to apply. For full consideration, please attach a letter of interest and CV to the HR application and include contact information for 3 references.

Examples of Work Performed

• Performs technical/complex support duties with considerable latitude for exercising discretion; may assume responsibility for coordinating the day-to-day operations of assigned programs or projects.
• Organizes, designs, and maintains a complex filing system for classifying, retrieving, and disposing of correspondence, records, reports, and other documents.
• Performs administrative duties such as recommending departmental procedures, assisting with budgets, and serving as liaison with internal and external agencies.
• Maintains departmental, personnel, and correspondence records; prepares overtime and student payroll records as required.
• Bills departments for services rendered and monitors receipts.
• Maintains, tracks and supervises accounts payable (requisitions, receiving reports, independent contract/consultant and other methods of payment) to ensure accurate payment of departmental purchases.
• Maintains, tracks and supervises accounts receivable to ensure proper credit.
• Compiles information, prepares reports on departmental activities; maintains departmental records/databases and provides necessary documentation as needed for internal and external use.
• Serves as receiving manager for all department supplies and equipment including ordering and documenting.
• Schedules appointments and makes travel and meeting arrangements.
• Assists with website design and maintenance and coordinating the production of various types of materials for websites, brochures, programs, and manuals, etc.
• Provides guidance to office support staff, assigns tasks, and monitors performance.
• Ensures all assigned tasks are in compliance with department, University, Southeastern Conference, and NCAA rules and regulations.
• Performs related duties or similar as required or assigned.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

1. Organizes and performs technical/complex administrative and clerical support duties and coordinates activities associated with assigned programs and projects.
2. Assists in coordinating production of various materials for brochures, websites, manuals, etc.
3. Prepares complex reports concerning departmental activities.
4. Maintains appointment calendars and coordinates travel plans for department.

Minimum Education/Experience

Education:
Graduation from a standard four-year high school or equivalent (GED).

 

AND

Experience:
Three (3) years experience related to the above described duties.

 

Licensure:

Must have a valid State of Mississippi driver’s license within first thirty (30) days of employment. (University Police Department & Biological Field Station only)

 

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources webs