Inspection Operations Supervisor

Who we are: CCOF advances organic agriculture for a healthy world. We advocate on behalf of our members for organic policies, support the growth of organic through education and grants, and provide organic certification that is personal and accessible.

CCOF is a nonprofit organization governed by the people who grow and make our food. Founded in California over 50 years ago, our roots now span the breadth of North America, and our presence is internationally recognized. We are supported by an organic family of farmers, ranchers, processors, retailers, consumers, and policymakers. Together, we work to realize a future where organic is the norm.

 

Position Summary:

CCOF is seeking an Inspection Operations Supervisor who manages a steady and timely pace of inspections across farm, handler, and livestock operations throughout the year. The Inspection Operations Supervisor is responsible for assigning qualified inspectors and ensuring all inspections comply with USDA organic requirements. 

 

If you're passionate about organic agriculture and ready to make a meaningful impact, we encourage you to apply. Step into a leadership role where you’ll join a dynamic and mission-driven team that collaborates to support inspectors and ensure client needs are met.  Your guidance will help streamline operations, foster team success, and make a lasting impact on organic integrity.  

 

The Inspection Operations Supervisor works with a team of three or more other Inspection Operations Supervisors to coordinate approximately 6000 inspections annually for about 4000 clients. 

 

This position does not include on-site inspections of certified organic operations or other regular field work. The Inspection Operations Supervisor may have periodic opportunities to perform in-field inspector evaluations during organic inspections. 

 

This is a full-time, exempt position that reports to the CCOF Inspection Operations Manager. This is a United States-based remote position. 

 

Initial phone interviews are scheduled to begin November 3, 2025 

 

Essential Responsibilities:

• Assign organic inspections to inspectors using the Intact database, meeting internal inspection completion goals, and maintaining compliance with USDA organic inspection requirements.
• Supervise and support 8 to12 inspectors.
• Monitor overall inspection completion rates using the Intact database, ensuring timely submission of inspections reports.

 

Specific duties

Inspection Assignment

• Monitor CCOF’s Intact database portal for inspection-related action items and ensure timely resolution of those items. Create and assign inspection orders for new clients, as well as for existing clients requiring additional inspections.
• Provide written and verbal inspection instructions for inspectors. 
• Provide Inspection Fee estimates for new applicants. 
• Ensure efficient use of inspector resources including travel expenses.  
• Track status of inspection assignments and communicate with inspectors regarding late inspections or other scheduling needs. 
• Address client inquiries about inspection scheduling and inspection complaints.

 

Inspector Supervision

• Act as the main point of contact for 8-12 direct reports.
• Provide direct support to inspectors via email, phone, and web meetings regarding inspection assignments and CCOF inspection systems, including the Intact database and the MyCCOF inspector web portal.
• Conduct annual performance evaluations for direct reports, assessing inspection quality, timeliness, professionalism, and timely communication. 
• Oversee direct reports by giving and receiving feedback and addressing performance problems, defining roles and goals, delegating, modeling CCOF's values and imparting our culture to their direct reports, ensuring CCOF remains in compliance with employment laws, and promoting equal opportunities for all staff members.

 

Quality of Inspections and Inspectors 

• Ensure that database and communications records regarding inspections and inspectors are consistent and current.
• Assist in maintaining CCOF’s roster of qualified inspectors through assessment, training, ongoing support, and evaluation of inspectors.
• Work on special projects as