Scheduled Hours

40

Position Summary

This position is responsible for key coordination of administrative and marketing aspects within the division. As the primary support to our division chief, this position is an essential part of daily operations managing complex calendars, coordination of events and independent responsibility for the preparation of documents and processes that support faculty, the division, and the growth of the division.

Job Description

• May have budgetary/financial oversight of program.
• Provides high-level administrative and operational support for Division leadership, including calendar management, meeting preparation, leadership team coordination, and follow-up on key priorities.
• Facilitates Division marketing and communications needs, including website maintenance, social media content and coordination, content updates, promotional materials, and support for internal and external communications.
• Works closely with the Department of Medicine to oversee the submission process for Dermatology faculty appointments and promotion packets, including CVs, executive summaries, Clinician Track Impact Reports, letters of support and related materials.
• Manages Division-wide ProCard purchasing and reconciliation, including policy-compliant purchasing, receipt tracking, delivery coordination, expense documentation, and reconciliation for events, clinic, operational, and special project needs.
• Manages all logistics for Division special events, including the annual holiday party, alumni events, lectureships, research events, special occasion receptions, and dinners. Oversees contracts, travel arrangements, itineraries, technical support, catering, vendor coordination, expenses, and day-of event execution.
• Provides office oversight and operational support to ensure Division workspaces, shared areas, supplies, equipment, and facilities are maintained, organized, and ready for daily use.

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Working Conditions:
Job Location/Working Conditions

• Normal Office Environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office Equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Adaptability, Customer Service, Detail-Oriented, Fast-Paced Environments, Goal-Oriented, Highly Resourceful, Interpersonal Communication, Oral Communications, Organizing, Project Administration, Systems Support, Written Communication

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our