Administrative Assistant, Music Division

Description: 

The Music Division Administrative Assistant is responsible for providing day to day administrative support to Music Division staff to help produce curricular and co-curricular projects and interdisciplinary events. This role works most with the Associate Director of Artistic Programs while also offering additional management for the office of the Dean and Director of the Music Division all to facilitate workflow and project management.

This position is fully on-site, with some evenings and weekend hours required to support rehearsals, performances, and other special events. The salary for this role is $52,000 (non-exempt).
 

Working at Juilliard

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging.

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

 

Role Responsibilities:

• Offers administrative support for the Associate Director of Artistic Programs, the Dean and Director of the Music Division, and other Music Division staff as required to further projects and institutional goals
• Gives administrative and production support to help produce an array of school events including but not limited to master classes, concerto competitions, multidisciplinary projects, and collaboration with other divisions
• Provides administrative support for co-curricular events with visiting faculty, guest artist visits, and residencies to ensure that all elements of these projects run smoothly
• Develops project materials such as timelines, contact sheets, set-up memos, guest lists, program copy, and facilitates artist communications
• Assists in the coordination of accommodations for artists (housing, transportation, meals)
• Uses administrative systems to document impact and streamline workflow, including tracking student data, updating master calendar, and reserving rehearsal spaces
• Helps administer and track student short-term professional leave requests
• Assists in budget and expense tracking, scheduling, and other related duties as needed

 

Minimum Requirements:

• Bachelor’s degree
• Knowledge of classical music and/or working experience in the field 
• Proficiency in Microsoft Office and database/project management software
• Excellent writing and communication skills, including ability to proofread and draft documents
• Demonstrated ability to work with confidential information and diverse populations
• Strong interpersonal skills and sensitivity to the many needs of a fast-paced educational and performing arts community 
• Demonstrated ability to work independently 
• Demonstrated ability to manage multiple tasks simultaneously and to plan and oversee complete projects independently
• Ability to work effectively as a member of a team
• Ability to take notes in meetings

 

Preferred Background:

• Minimum of two (2) years of experience in an educational or non-profit organization

 

*Please note that a cover letter submission is required of all applicants. 

 

Benefits Offerings:

The Juilliard School provides competitive compensation and generous perks and benefits for all eligible employees. 

*Benefit offerings may differ based on Employee Status. 

• Medical, dental, vision and life insurance 
• 403(b) retirement annuity plan with a generous employer contribution
• Optional, supplemental tax-deferred 403(b) retirement annuity plan 
• Substantial paid time off, including vacation, personal leave, sick leave, and 29 paid School holidays 
• Long-term disability coverage and salary continuation
• Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses) 
• Commuter benefits (pr