Senior Analyst, Procurement Services

Job Profile Summary

This position provides essential support and reporting information necessary for the effective management, direction, supervision and coordination of the Procurement Department; manages the development and support for new and existing supplier registration and the supplier relations program; and serves as the information technology liaison for the area. Performs complex technical and financial analysis for procurement research, supplier relations, data management, reports, and contract analysis. Monitors Federal and State Vendor list for compliance. Serves as the College’s credit card programs administrator; and assists staff and administration with College systems in support of area and divisional goals and functions. Performs related work as directed.

  

Minimum Education:

• Bachelor's degree required. Master's degree preferred.
• An equivalent combination of experience and education may be considered where applicable.

Minimum Experience/Training:

• Six years of relevant experience in procurement, business services, and operations with proficiency in financial analysis, reporting, institutional effectiveness, and training; extensive knowledge of relational database and reporting tools, plus working knowledge of research techniques and processes; and the ability to locate, interpret, and synthesize a high volume of financial, procurement, and vendor information, and others as required.

Essential Functions:

• Daily - 25%: Identifies, researches, compares, and analyzes data applicable to Business Services (i.e. finance, procurement, supplier management, supplier relations, contract performance and administration, contract compliance, institutional effectiveness), and other assigned areas. Maintain supplier registration in Workday; state of Florida certification registration and renewals. Engage with the state of Florida suppliers for accuracy of expiration dates and assist in registration with BC. Maintain supplier mailbox sdc@broward.edu. Performs analytical tasks, to include gathering, analyzing and synthesizing information and data applicable to areas, including developing a research strategy and methodology for gathering data from internal and external sources; includes evaluating and clarifying inquiries and contacting personnel at external sources.
• Daily - 25%: Administers the Procurement and Travel Card Program - Lead and guide the College in the requirements to obtain a procurement and/or travel card; review applications for the procurement and/or travel card; apply for the cards; issue the cards; handle any fraud alerts reported by the issuing bank or the cardholder; request replacement cards due to fraud, lost or stolen cards; monitor the integration of procurement and travel card transaction to the College Workday finance system; research any missing transactions when notified by accounts payable; load missing transactions; suspend, cancel, delete cardholders for not following procedures, or for employees leaving the College; changing departments. Update user handbook/manual, online P-Card and Travel Card tutorials, and coordinate all audits of P-Card and Travel Card programs. Provides P Card and Travel Card reports and/or lists for the Accounts Payable Department as needed.
• Weekly - 10%: Communicates effectively with internal and external customers and the general public in matters relating to assigned tasks, procurement services matters and opportunities, and institutional initiatives, including providing assistance and training in applicable database and information management system(s).
• Weekly - 10%: Participates in the development and review of policies and procedures related to supplier relations and the credit card programs to maximize delivery of services to College departments and to improve College procurement practices. Reviews and monitors supplier participation in College solicitations, as applicable. May represent the AVP, Procurement; Senior Director, Procurement; and/or Procurement Manager at various conferences and meetings related to supplier relations and/or area of responsibility.
• Monthly - 5%: Develops and manages the active website for Procurement Services and Supplier Relations, which is used by internal and external customers. Post monthly Forecast of Procurement Opportunities to ensure widespread communication of College solicitation opportunities. Provide IT with any updates or changes to the broward.edu website and Broward Connect. Verifies Federal Excluded Parties list and State Suspended vendor list on all active suppliers.
• Quarterly - 5%: Plans, tests, and implements system enhancements and conversions. Ensures system enhancements follow the appropriate IT guidelines, meet or exceed user requirements, and are completed in a timely fashion. Provides input into the creation of