Workshop - Sales Support & Order Admin

At Everllence, we pioneer sustainable engineering for a decarbonized future. As a global leader in advanced engineering and technology, we provide innovative solutions across marine, energy, and industrial sectors. With over 14,000 employees in more than 120 countries, we are committed to driving the transition to clean energy and shaping the future of power and propulsion.

Our portfolio includes cutting-edge engine technology, turbomachinery, and digital services that support our customers in achieving their environmental and operational goals. At Everllence, we believe in empowering our people, fostering innovation, and building a culture of collaboration and excellence.

Everllence USA, Inc. plays a vital role in our global operations, delivering high-performance solutions and services to clients across North America. With a strong presence in key markets and a commitment to local innovation, our U.S. team is at the forefront of driving sustainable progress in the region.

Join us and be part of a company that is not only engineering the future—but also making it more sustainable.


Workshop - Sales Support & Order Admin
Summary: Supports the Order Management, Contract Management and General Manager, improving the efficiency and effectiveness of sales execution to deliver financial commitments and increase market share.

Key Job Responsibilities:
• Propose and implement, standardized sales tools based on technical maintenance recommendations.
• Manage & execute sales /operational performance reporting, streamlining processes and systems, working together with the Sales Team.
• Handle order processing from beginning to end for Everllence customers. For projects / strategic planning and technical support.
• Prepare sales and financial reports for management as needed. and budget departments like statistics reporting, regarding turnover, customers, market / potential for future projects.
• Develop customer specific sales literature and presentation material.
• Support marketing programs in collaboration with Marketing Communications Department. Like, customer satisfaction surveys, market research, analysis and evaluation. FLL ONLY
• Support Academy if needed to perform management and administrative tasks. FLL ONLY.
• Handles accurately customer request and provide precise and timely Academy training information. FLL ONLY.
• Establish and support clear organizational structures, proactively plan and schedule projects, processing ideas for Everllence Product sales and trainings. FLL ONLY.
• Analyze trainings needs to coordinate new portfolios and programs, or modify and improve existing ones, accordingly to sales perspective.
• Work as liaison between the Sales and Accounting Departments.
• Communicate with people outside the organization, representing the organization to customers, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
• Sales support and other management administration.
• Ensures that all invoices are processed accordingly to the company approved procedures.
• Creates and prepares all invoices to customers and partners for payment in the right order by mail and email.
• Processes all accounts payable invoices both intercompany and third party by coding and sending them in the right order by email and mail for payment to the right department.
• Maintains old records on file.
• Creates purchase requisitions for all jobs and office related requests.
• Reconciles open statements submitted by suppliers.
• Makes sure that labor hours for engineers are well documented and maintained in SAP.
• Assists and creates jobs/quotes for service requests.
• Checks timesheets and expenses for job related service request and work detail for invoices.
• Support logistics/procurement as needed.
• Digitally file and organize documents and appropriate folders.
• Perform other duties as assigned.
• Assure to follow internal Everllence rules and regulations.

Required Education: Bachelor's degree (B. A.) from four-year college/university or equivalent education preferred.

Required Experience: Four or more years related experience and/or training; or equivalent combination of education and experience preferred.

Required 3rd party Certifications/Qualifications: None

Other skills:
• Entrepreneurial mindset combined with a high degree of customer orientation.
• Excellent organization and communication skills in a highly dynamic environment.
• Ability to effectively present information to top management, public groups, and/or boards of directors.
• Ability to manage processes and projects.
• Demonstrate ability to successfully manage multiple projects in vario