Supply Chain PS M&P - Procurement Specialist

MAN Energy Solutions enables its customers to achieve sustainable value creation in the transition towards a carbon neutral future. Addressing tomorrow’s challenges within the marine, energy and industrial sectors, we improve efficiency and performance at a systemic level. Leading the way in advanced engineering for more than 250 years, we provide a unique portfolio of technologies. Headquartered in Germany, MAN Energy Solutions employs some 14,000 people at over 120 sites globally. Our after-sales brand, MAN PrimeServ, offers a vast network of service centres to our customers all over the world.


Procurement Specialist
Summary:
Plans and directs the procurement of materials, equipment and services on a competitive basis and oversees the creation of contract specifications and standards for MAN Energy Solutions U.S, and departments characterized by industrial and/or high-tech operations and/or facilities.

Key Job Responsibilities:

Comply with MAN guidelines, rules, and regulations
• Relies on instructions and pre-established guidelines (such as MAN 18.1) to perform the functions of the job.
• Has knowledge of commonly-used concepts, practices, and procedures in our primary industry, as well as good familiarity with MAN-ES primary business practices, customers and vendor relations, and MAN Code of Conduct.
• Applies best practices to maintain MAN guidelines regarding price, service, quality, and delivery.
• Reviews requisitioned materials, equipment or services to see if they can be purchased via contract.
Process of Purchasing
• Assists in quoting parts and services for future customer and capitalized projects/orders (Send RFQ and/or follow up on existing RFQ’s).
• Reviews and processes Fixed Asset requests as per MAN-ES policy.
• Reviews purchase orders and contracts for completeness, accuracy and compliance with MAN policies and procedures, and have Purchase Documents signed per signature matrix.
• Gathers and compiles verbal and written bids. Tabulates bids, evaluating price quotes and comparing to specifications.
• Researches vendors and evaluates their ability to provide the availability of quality materials, equipment, and services.
• Interprets and evaluates contract provisions. Ensures purchase orders comport with existing contracts.
• Expedites orders to help meet production or repair deadlines when necessary.
• Communicates with other departments regarding PO status.
• Enters new vendor requests for MAN-ES facilities based on the New Vendor Survey.
• Resolves any CCM alerts in a timely manner and maintains vendor accounts up to date.
• Completes purchase order to invoice reconciliation.
• Performs other duties as assigned.
Operate and maintain the system updated – SAP
• Maintains and updates vendors lists.
• Creates and maintains purchase order files and logs in SAP.
• Prepares reports and responds to information requests from department managers, vendors, etc.
• Order material, parts and services required for each job once they are approved and released.
• Verifies confirmations to keep PO status up to date.
• Handles any discrepancies with invoices from vendors and Purchase orders and revise the PO in the system if applicable.
• Creates frame agreement documents and maintains blanket orders.
Required Education:
• Requires an Associate's degree in Business Administration, Materials Management, Purchasing or a closely related field.
• Professional buying experience may substitute for the above education requirement on a year-for-year basis.

Required Experience:
• Three years of professional buying experience are required. Professional buying experience may substitute for the above education requirement on a year-for-year basis.

Required 3rd party Certifications/Qualifications: None.

Other skills:
• SAP knowledge.
• Microsoft Office Application Knowledge: Excel, Outlook, Word, Power Point (advanced – intermediate level, work with Pivot tables, charts and formulas).
• Work requires the direct application of a variety of procedures, policies and/or precedents. Moderate analytic ability is required in applying guidelines, policies and procedures, and in adapting standard methods to fit facts and conditions.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak and write in English is required. Ability to speak effectively before groups of customers or employees of organizations.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basi