Director of Accounting and Reporting, Payment Services

CLASSIFICATION TITLE: Administrator II

UNION CODE: M80

FT/PT: Full-time   

PAY PLAN: 12-month   

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: $9,167 - $10,000

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $5,053 - $16,221

PAY BASIS: Monthly  

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more!  See our benefits website for additional information.

CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants

POSITION PURPOSE: Reporting to the Associate Vice President & Chief Accounting Officer (AVP), the Director of Accounting and Reporting, Payment Services (DPS) provides leadership and accountability for the department of Payment Services, which includes Accounts Payable, Travel, Procure-To-Pay (P2P) Data Analytics, and Procurement Card (ProCard). The DPS is responsible for providing leadership for a best-in-class payment services operation that includes a customer centric mindset while ensuring the safeguarding of assets (i.e., being alert to phishing scams and maximizing ProCard rebates), and the timely, efficient, and accurate processing and data reporting of payment services activities. The DPS reviews and analyzes current and proposed payment services policies, procedures, and processes and makes recommendations to the AVP. The DPS is also responsible for ensuring the successful campuswide implementation of the California State University (CSU) P2P system (CSU Buy) and the Concur system including the initial setup and ongoing development of policies, procedures, processing, spend analytics, reporting, and campuswide staff training as appropriate.

The position requires strong initiative and consistently dependable judgement to assure compliance with government laws and regulations, and CSU and CSU Bakersfield (University) policies governing payment services activities.

DUTIES & RESPONSIBILITIES:

Payment Services Leadership & Accountability

• Serve as the primary business officer for Payment Services responsible for the oversight of comprehensive payment services programs for the University.
• Provide accounting and reporting for Payment Services requiring comprehensive knowledge of government and not for profit accounting methods (i.e., GAAP, FASB, GASB, UPMIFA and OMB guidelines) and ensure all month-end and year-end accounting functions related to Payment services are complete.
• Serve as the University subject matter expert for CSU Buy and Concur, and other new systems, to ensure systems are successfully implemented and effectively and efficiently adapted campuswide.
• Oversee disbursement processes and ensure accurate and timely payments including wire transfers, procurement cards, travel cards, checks and electronic payments.
• Provide oversight of the University travel, travel credit card program, and ProCard operations ensuring campuswide compliance, efficiency, and maximizing of ProCard rebates.
• Interpret government laws and regulations, and CSU and University policies and procedures and ensure compliance while communicating updates and important information to the department staff and campuswide stakeholders.
• Annually review department policies and procedures for accuracy and revise as needed including monitoring CSU Chancellor’s Office (CO) communications and ensuring the department policies and procedures match the CO. Notify and train the department staff on any changes/updates to applicable government laws and regulations, and/or CSU and University policies and procedures.
• Oversee the development of new trainings to ensure campuswide knowledge and compliance with Payment Services policies and procedures, including CSU Buy and Concur.
• Annually review and recommend updates of all department forms to the AVP. Collaborate with ITS to create and implement new forms and workflows correlated to current and new system adoption.
• Oversee campuswide data analytics as prepared by the P2P Data and Budget Analyst to identify campuswide spending patterns and provide reports and make recommendations to the AVP as appropriate.
• Review financial statements, establish Key Performance Indicators and other ke